Facilities Coordinator

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee communications related to real estate operations with landlords, vendors, and internal teams.

• Ensure that lease documentation is both accessible and accurate.

• Review and audit the client’s internal real estate database to verify lease data accuracy and address discrepancies.

• Coordinate the purchasing, shipping, delivery, and installation of furniture.

• Make sure that furniture and equipment assets are recorded in the client’s internal asset management tracker to maintain compliance.

• Request Certificates of Insurance (COIs) for new office locations and provide these certificates to landlords as necessary.

• Assist in setting up accounts payable for landlords and vendors.

• Communicate fully executed lease terms to the client’s internal stakeholders.

• Manage the activation and termination of utilities; collaborate with utility aggregators to ensure account creation and payment.

⛳️ Requirements

• Background in administrative, operations, real estate, facilities, or office management (or related) roles.

• Exceptional attention to detail and a strong focus on customer service.

• Familiarity with or willingness to learn applications, tools, or systems related to accounting, lease management, service management, and asset management systems.

• Capability to manage multiple workstreams simultaneously while maintaining responsiveness and organization.

• Effective and proactive communicator able to coordinate with both internal teams and external partners to drive tasks to completion and deliver value to customers.

• A strong sense of ownership and responsibility.

• Standout Candidates Will Bring

• Experience with the Atlassian Suite (JIRA, Confluence, Jira Service Management).

• Familiarity with CoStar or other lease management databases.

🏝️ Benefits

• 401(k) plan with matching contributions from the company.

• Comprehensive Medical, Dental & Vision Care benefits.

• Paid parental leave at 100% of salary.

• Paid Time Off and Company Holidays.

• Early access to earned wages through Daily Pay.