Expense Operations, Assistant Manager

This is a fully remote position, open to applicants in India.

📋 Description

• Oversee and maintain the expenses database to guarantee completeness, accuracy, and compliance with local regulations and organizational policies.

• Validate expenses across various currencies, ensuring both accuracy and adherence to established policies.

• Evaluate and enhance expense processes continuously, pinpointing areas for operational efficiency and implementing effective solutions.

• Establish and uphold global policies for the expense management process to ensure efficiency and alignment with best practices.

• Collaborate with the IT department to ensure all systems are interconnected, addressing any discrepancies and updating system settings as necessary for seamless expense operations.

• Oversee prepaid card systems, which includes user and card setup, report downloads, invoice processing, and card recharges.

• Review receipts for prepaid card transactions to ensure compliance with company policies.

• Coordinate with other teams to communicate and follow up on rejected or delayed payments, ensuring that any missing information is collected promptly.

• Perform other ad-hoc tasks or projects as assigned to assist the broader team.

⛳️ Requirements

• A minimum of a Bachelor’s degree with at least 8 years of experience in expense operations.

• A minimum of 3 years in a supervisory operational role.

• Knowledge of AI tools and platforms (such as Microsoft CoPilot, Claude, ChatGPT).

• A background in finance or accounting is advantageous.

• Proficiency in expense management systems (e.g., Zoho) and MS Excel.

• Strong attention to detail and a process-oriented mindset.

• Demonstrated ability to collaborate with cross-functional teams and drive process improvements.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health benefits package.

• Opportunities for professional development and career advancement.

• Flexible work arrangements to promote work-life balance.