Exhibition Director – Large Flagship Event

This is a fully remote position, open to applicants in United States.

📋 Description

• Serve as the principal exhibition leader and a trusted strategic consultant for clients.

• Convert client goals into engaging exhibition spaces and experiences.

• Promote a sponsor-first mindset throughout all phases of planning and execution.

• Conduct post-event evaluations, reporting, and performance assessments.

• Manage client feedback during the project lifecycle, identifying solutions and driving ongoing improvements.

• Oversee the execution of intricate exhibition programs featuring over 100 exhibitors and sponsors.

• Supervise exhibition frameworks, timelines, trackers, operational procedures, and exhibitor manuals.

• Lead weekly meetings with clients, suppliers, and internal project teams.

• Provide strategic direction across various workstreams including Custom Build, Graphics, Creative, Technical Production, and Marketing.

• Work closely with Sponsorship, F&B, Creative, and Production teams to ensure coherence and successful execution.

• Manage exhibition contingency strategies and risk assessment.

• Ensure project timelines, budgets, and deliverables are met successfully.

• Cultivate and sustain outstanding relationships with clients, suppliers, and stakeholders.

• Supervise supplier management efforts and promote a collaborative "one team" ethos.

• Establish thorough tracking and reporting systems to guarantee sponsor fulfillment and operational excellence.

• Direct floor planning and exhibition design processes alongside Sponsorship, Creative, and Technical teams.

• Oversee exhibition branding, signage, architectural elements, and areas for attendee engagement.

• Ensure exhibition settings are consistent with client goals, budgets, and safety regulations.

• Enhance attendee and exhibitor experiences through strategic design and layout choices.

• Create and manage exhibition budgets of up to $5M or more.

• Deliver precise forecasting, budget reporting, and financial oversight.

• Identify opportunities for cost savings while maintaining attendee, sponsor, and exhibitor satisfaction.

• Negotiate effectively with suppliers to optimize value for clients.

• Offer proactive solutions and recommendations to clients and internal stakeholders.

• Oversee exhibition teams, suppliers, venue partners, and stakeholders.

• Address challenges and implement solutions in real-time.

• Uphold the highest standards of delivery, execution, and customer experience.

• Mentor and nurture exhibition team members.

• Encourage a culture of ownership, accountability, and continuous enhancement.

• Provide coaching, feedback, and opportunities for development.

• Lead with resilience and confidence in dynamic, high-pressure settings.

⛳️ Requirements

• Over 8 years of experience leading and executing large-scale exhibition programs, preferably in conference or major event settings.

• Agency experience is highly desirable.

• Demonstrated success in managing exhibition show floors with over 100 exhibitors and sponsors.

• Extensive experience in managing complex budgets exceeding $5M.

• Strong background in client relationship management and stakeholder engagement.

• Experience collaborating with Creative, Production, and Technical teams on large-scale event setups.

• Robust commercial, financial, and contract management skills.

• Advanced Excel capabilities and strong proficiency in Microsoft PowerPoint.

• Excellent leadership, mentoring, and team management skills.

• Exceptional communication, negotiation, and problem-solving abilities.

• Ability to stay composed and decisive in high-pressure situations.

🏝️ Benefits

• PTO – 20 days plus public holidays.

• Summer Hours.

• Birthday Day Off.

• 401k – access to fund for employee contributions.

• Health Care – employee and dependent coverage available.

• Dental & Vision.

• Life Insurance.

• Health Advocacy Program.

• Wellbeing & Inclusion Initiatives, including access to an EAP.

• Family Leave & Adoption Assistance.

• Rewards & Recognition incentives.

• Volunteering Day.

• Cell & Wi-Fi allowance.

• Generous Talent Referral Scheme.

• Time Off in Lieu.