Executive Virtual Assistant – Recruiting, Operations

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee calendars, arrange interviews, and facilitate meetings with both internal and external parties.

• Manage time zone differences to ensure seamless communication across teams.

• Create meeting agendas, document structured notes, and follow up on subsequent actions.

• Assist in the recruitment process by scheduling interviews, maintaining candidate files, and tracking progress in the **ATS (such as Ashby or similar tools)**.

• Ensure recruiting pipelines and applicant information are precise and current.

• Liaise with candidates and hiring managers to provide an efficient and positive experience.

• Aid in job postings, organize resumes, and track candidate sources.

• Maintain internal documents, trackers, and reports across various teams.

• Contribute to the refinement of systems and processes to enhance efficiency.

• Quickly learn and adapt to new tools utilized throughout the company.

• Anticipate operational requirements and proactively tackle potential challenges.

⛳️ Requirements

• **3+ years of experience** in administrative, recruiting, or operations support roles.

• Strong **attention to detail** coupled with excellent organizational abilities.

• Proactive and resourceful, possessing a **problem-solving mindset**.

• Outstanding written and verbal communication skills.

• Proficient with tools such as **Google Workspace, Slack, Notion**, and an **ATS (including Ashby, Lever, Greenhouse, or similar)**.

• Capable of working independently while ensuring consistent follow-through on tasks and priorities.

🏝️ Benefits

• You will receive compensation in **USD** (bi-monthly: on the 15th and 30th).

• **Paid Time Off** in line with company policy.

• Observance of **Holidays** as per company guidelines.

• **100% remote setup**, allowing you to work from wherever you are most productive.

• Collaborate directly with leadership in a **fast-paced health-tech startup**.

• Opportunity to enhance skills in **operations, recruiting, and process management**.