Executive Virtual Assistant – Executive Support, Coordination, LinkedIn Outreach

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide daily virtual executive and administrative support to the client.

• Organize and manage the client's schedule, including commitments, meetings, and appointments.

• Prepare the client for upcoming meetings and commitments.

• Follow up on action items, significant requests, emails, and unresolved matters.

• Monitor, organize, prioritize, and handle email correspondence.

• Respond to routine emails on behalf of the client when appropriate.

• Identify urgent or important emails and escalate them as necessary.

• Communicate directly with clients and stakeholders primarily through email.

• Represent the client in meetings or attend meetings on his behalf as needed.

• Take notes during meetings, document action items, communicate follow-ups, and track commitments.

• Create and assist in the development of professional presentations and business documents.

• Prepare materials for meetings, coaching sessions, consultations, presentations, and other professional engagements.

• Utilize AI tools to research, organize, summarize, and develop content for presentations.

• Coordinate payment and receivables administration, track outstanding receivables, maintain records, and follow up as instructed.

• Escalate payment issues and sensitive financial matters to the client.

• Assist with LinkedIn activities and perform prospect and contact research using LinkedIn Sales Navigator.

• Identify prospects, potential clients, business contacts, and leads.

• Build and maintain lists of prospects.

• Conduct outreach on LinkedIn and manage follow-ups.

• Track outreach activities, responses, and communications.

• Research potential clients, organizations, decision-makers, and professional contacts.

• Support lead generation and maintain a consistent outreach pipeline.

• Occasionally assist with the client's LinkedIn presence, including research, engagement, outreach, follow-up, and content coordination.

• Utilize ChatGPT and Claude for research, drafting, summarization, brainstorming, presentations, email enhancement, and administrative support.

• Use AI responsibly while verifying information and applying human judgment.

⛳️ Requirements

• Previous experience as an Executive Assistant, Virtual Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role.

• Strong written and verbal communication skills in English.

• Excellent email writing and professional communication abilities.

• Exceptional organizational and time-management skills.

• Capability to manage calendars, meetings, emails, and multiple priorities effectively.

• High attention to detail.

• Ability to work independently with minimal supervision.

• Proactive in identifying and accomplishing tasks.

• Professional communication skills with clients and business stakeholders.

• Experience with LinkedIn and LinkedIn Sales Navigator.

• Background in lead generation and outreach.

• Comfortable creating or assisting with professional presentations.

• Familiarity with AI tools, particularly ChatGPT and/or Claude.

• Capability to manage confidential and sensitive business information professionally.

• Strong skills in follow-up and coordination.

• Preferred: previous experience supporting a C-level executive, founder, consultant, coach, entrepreneur, or senior professional.

• Preferred: experience in HR, recruitment, executive coaching, consulting, leadership development, or professional services.

• Preferred: expertise in LinkedIn prospecting and B2B outreach.

• Preferred: experience in lead generation for consulting or professional services businesses.

• Preferred: experience preparing presentations for executives or clients.

• Preferred: familiarity with CRM, project management, calendar, or productivity tools.

• Preferred: experience coordinating meetings on behalf of senior executives.

• Ability to quickly learn new tools, systems, and processes.

• Strong analytical and critical-thinking capabilities.

• Excellent problem-solving, decision-making, logical reasoning, and judgment skills.

• Ability to manage complex or unfamiliar tasks with minimal guidance.

• Ability to use AI tools intelligently while ensuring confidentiality, accuracy, and human verification.

🏝️ Benefits

• Flexible working schedule.

• Minimum commitment of 10 hours per week (approximately 2 hours per day).

• Ongoing engagement rather than a one-time project.

• The client does not require the VA to be in the same time zone.

• Flexible working arrangements based on agreed deliverables and responsibilities.