Executive Virtual Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Oversee administrative responsibilities and provide daily operational assistance to the Executive Director and their team.

• Facilitate project management and task coordination, ensuring seamless progression from initiation to completion without the need for follow-up reminders.

• Keep organized records, documents, and files utilizing Google Suite and/or Microsoft Office applications.

• Manage scheduling, calendar coordination, and preparation for meetings.

• Assist with internal communication and correspondence.

• Aid in the preparation of presentations using tools like PowerPoint or Canva.

• Oversee CRM or task management platforms (Asana, Trello, Slack, or similar applications).

• Provide support for any additional administrative and operational tasks as required.

⛳️ Requirements

• Excellent verbal and written English skills with clear communication and a minimal accent.

• Prior experience in supporting U.S.-based clients or organizations is essential.

• Highly organized with a keen attention to detail and a commitment to consistent follow-through.

• Capability to take initiative on tasks and complete them independently without constant oversight.

• Proficient in Google Suite and Microsoft Office (Word, PowerPoint, Excel).

• Familiarity with project management and task coordination tools (Asana, Trello, Notion, or similar platforms).

• Tech-savvy and quick to learn new tools and systems.

• Strong time management skills with the ability to prioritize multiple responsibilities effectively.

• Professional and proactive communication style.

• Bilingual proficiency in English and Spanish is preferred.

• Nice to Have: Experience working with non-profit or trade association organizations.

• Knowledge of CRM systems.

• Experience with Canva or similar design tools for presentation and content support.

• Familiarity with the professional environment in Washington, D.C. or U.S. East Coast organizations.

🏝️ Benefits

• TBD