Executive Virtual Assistant

This is a fully remote position, open to applicants in Jordan.

📋 Description

• Oversee calendars, schedule appointments, and handle rescheduling tasks.

• Organize meetings, Zoom calls, workshops, and speaking engagements.

• Arrange domestic and international travel plans and itineraries.

• Manage inboxes, communications, and operational priorities effectively.

• Maintain accurate records, systems, and documentation.

• Assist in daily business operations and workflow management.

• Anticipate needs and proactively address issues.

• Communicate professionally with clients regarding scheduling and appointments.

• Support onboarding and client communication processes.

• Ensure a top-tier client experience through timely and professional communication.

• Uphold confidentiality and exhibit a high level of attention to detail in all interactions.

• Build and manage workflows within Go High Level (GHL).

• Create landing pages, automations, funnels, forms, and campaigns.

• Manage CRM systems and client databases efficiently.

• Utilize ClickUp (or similar tools) for task and project management.

• Support ongoing system optimization and process enhancement.

• Coordinate retreats, workshops, masterminds, online events, and luxury experiences.

• Handle event logistics, schedules, timelines, and communications.

• Assist in both online and in-person event execution.

• Support attendee coordination, planning, and preparation.

• Opportunity to attend and assist with international retreats and events.

⛳️ Requirements

• A minimum of 2+ years experience as an Executive Assistant supporting a coach, entrepreneur, speaker, or high-performance business.

• Experience in fast-paced environments with shifting priorities.

• Demonstrated experience in coordinating events, retreats, workshops, or masterminds.

• Highly proficient in Go High Level (GHL).

• Capability to independently create workflows, automations, funnels, and landing pages.

• Experience with ClickUp or similar project management tools.

• Strong proficiency in Google Workspace, Zoom, Canva, Slack, and digital business systems.

• Quick learner with strong technical adaptability.

• Exceptional organizational and time management abilities.

• Proactive, solution-oriented mindset.

• Strong communication and interpersonal skills.

• Remains calm and composed under pressure.

• High attention to detail and quality of execution.

• Reliable, trustworthy, and accountable.

• Self-motivated with the ability to work independently.

• Positive, "get it done" attitude.

• Flexible and adaptable to changing priorities.

• Passionate about personal development, mindset, and leadership.

🏝️ Benefits

• Permanent position.

• Work from home opportunity.

• Join a great team of intelligent individuals in a friendly and open culture.

• Engage in real responsibilities and challenges within a fast-evolving company.

• Receive 7-14 days of annual leave credits.