Executive Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Collaborate with the CEO to prioritize tasks, monitor initiatives, and advance key projects.

• Maintain systems for tracking projects, deadlines, decisions, and commitments to ensure critical details are not overlooked.

• Transform broad requests from the CEO into actionable plans, stakeholder follow-ups, and successful outcomes.

• Act as a professional intermediary between the CEO and internal teams, administrators, partners, and external stakeholders to facilitate clear alignment, communication, and execution.

• Anticipate potential challenges or bottlenecks early and suggest solutions to prevent escalation of issues.

• Create presentations, documents, and research that aid the CEO in delivering clear communications.

• Compose written communications, including emails, memos, and posts for LinkedIn and social media.

• Organize meetings, decision-making frameworks, and preparatory materials to ensure discussions result in actionable steps.

• Oversee calendar management, travel arrangements, and scheduling to safeguard the CEO’s time and priorities.

⛳️ Requirements

• Over 10 years of experience in a support role, such as Executive Assistant to a CEO-level executive in an organization with at least 200 employees.

• Demonstrated capability to turn vague or general requests into completed tasks.

• Strong judgment, ability to execute with minimal direction, and a proactive approach to action and follow-through.

• Outstanding written communication skills, with the ability to craft clear and concise materials.

• Proficient in quickly researching topics and synthesizing information into actionable insights.

• Highly organized, able to manage multiple priorities without losing track of details.

• Professional maturity, a humble demeanor, and the ability to collaborate respectfully with administrators, leaders, vendors, and stakeholders.

• Comfortable working directly with senior leadership in a dynamic environment.

• Strong proficiency in Google Workspace, Slack, Notion, Excel, budgeting, and similar productivity tools.

• A robust systems mindset and the capability to work independently in a remote setting with overlap in Eastern and Pacific time zones.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Flexible work hours and remote work opportunities.

• Health, dental, and vision insurance coverage.

• Opportunities for professional development and career advancement.

• A supportive and collaborative work environment.