Executive Assistant

This is a fully remote position, open to applicants in Philippines, +2 more states.

📋 Description

• Oversee calendars, appointments, meetings, and travel arrangements.

• Coordinate both personal and professional schedules for executives.

• Manage confidential correspondence and communications with utmost discretion.

• Prepare meeting agendas, presentations, notes, and action items for follow-up.

• Monitor deadlines, reminders, and ongoing priorities.

• Assist with personal errands, research, reservations, purchases, and other requests from executives.

• Identify tasks that can be automated or simplified for efficiency.

• Utilize AI tools to enhance productivity, documentation, scheduling, research, and communication.

• Develop and maintain straightforward workflows, templates, and standard operating procedures.

• Provide support to the CEO, executive leadership, and senior team members with both personal and administrative tasks.

⛳️ Requirements

• Bachelor's degree in Business Administration or a related field.

• At least 2 years of experience in supporting executives, senior leadership, or business owners.

• Proven experience working remotely for a U.S.-based company is required.

• Bilingual proficiency in English and Mandarin Chinese is preferred but not mandatory.

• Exceptional organizational and time management skills.

• Strong written and verbal communication skills in English.

• High level of discretion in handling confidential information.

• Ability to quickly learn and adopt new technologies.

• Experience with project management tools such as Monday.com, Asana, ClickUp, or similar platforms.

• Keen interest in AI tools and workflow automation, with a talent for identifying efficiency enhancements.

• Highly resourceful, detail-oriented, and capable of independently managing multiple priorities.

• Independent contractor responsible for personal tax compliance.

• A probationary period of 3 months.

• Full-time schedule of 8 hours per day, not including a 1-hour break.

• Minimum of 6 hours of overlap with the firm's operating hours in Pacific Time.

🏝️ Benefits

• Competitive compensation along with performance-based bonuses.

• Fully remote position within a diverse global team.

• Paid time off, including U.S. federal holidays, sick leave, and annual leave.

• Working hours aligned with Pacific Time, offering reasonable flexibility.

• Comprehensive onboarding process with clear expectations from day one.

• Stable, long-term opportunity with a growing U.S. law firm.

• Supportive and collaborative work environment.

• Opportunities for professional development.

• Birthday recognitions and team appreciation initiatives.