Junior Executive Assistant – Finance & Administration

This is a fully remote position, open to applicants in Germany.

📋 Description

• Prepare financial documents for the tax consultant.

• Assist in processing invoices.

• Monitor payment deadlines.

• Aid in liquidity summaries and perform basic analyses.

• Provide administrative support to project teams working on grant-funded initiatives.

• Generate reports, gather documentation, and track project-related expenditures.

• Assist executive management with organizational and administrative tasks.

• Schedule appointments and manage deadlines.

• Gradually take on responsibilities in personnel administration and onboarding processes.

• Organize documents, files, and workflows.

• Act as the primary contact for the tax consultant, funding organizations, and other external stakeholders.

⛳️ Requirements

• Ideal for entry-level individuals and those transitioning careers.

• Dependable, organized, and self-motivated working style.

• Ability to quickly learn and adapt to new subjects.

• Regular and confident usage of Google Sheets.

• Proficient in utilizing formulas, pivot tables, and maintaining organized spreadsheet structures.

• Eagerness to learn and enhance existing budget and liquidity models.

• Comfortable and proactive engagement with Claude or ChatGPT in daily tasks.

• AI-first approach and appropriate application of AI tools.

• Strong analytical skills with a passion for structuring information and comprehending relationships.

• Ability to conduct independent research and work towards solutions.

• Friendly and professional communication skills.

• Enjoy working collaboratively with diverse individuals and fostering a strong team spirit.

• Basic knowledge of accounting is beneficial but not mandatory.

🏝️ Benefits

• Direct collaboration with executive management.

• Gain insight into decision-making processes and ownership of your own projects from the outset.

• Experience a steep learning curve in nonprofit financing, grants, and finance & administration operations.

• Be part of a well-established social enterprise and the NGO and startup community in Berlin.

• Flexible options for work location: remote from home or at the MACHWERK social coworking space in Berlin.

• Mostly flexible working hours.

• Potential for contract extension and increased working hours if additional funding is secured.

• Inclusive workplace fostering equal opportunities regardless of age, gender, sexual identity, background, religion, or physical/mental impairment.