Executive Project Manager

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Cross-Functional Project Leadership: Oversee and coordinate strategic initiatives that involve multiple departments concurrently: Marketing, Tech, Sales, Operations, Finance, and Delivery.

• Take responsibility for project timelines, milestones, and delivery accountability from initiation through to completion.

• Ensure comprehensive project visibility throughout the organization by utilizing structured dashboards, status reports, and executive updates.

• Conduct project kick-off meetings, weekly stand-ups, retrospectives, and milestone reviews with department heads.

• Anticipate blockers, risks, and dependencies before they escalate into issues.

• Act as the primary communication link between leadership and delivery teams regarding project updates.

• Generate executive-ready status reports, project scorecards, and cross-departmental summaries on a weekly and monthly basis.

• Collaborate with the VP of Operations and C-level executives to prioritize the project portfolio in alignment with company OKRs and capacity.

• Convert strategic decisions into actionable project plans that include clear ownership, timelines, and success criteria.

• Design, document, and standardize project management workflows, SOPs, and templates across the organization.

• Review existing processes across departments and identify opportunities for enhanced operational efficiency.

• Develop and maintain a centralized project portfolio view that provides leadership with real-time insights into all active initiatives.

• Advocate for the adoption of project management tools and methodologies throughout departments.

• Collaborate with department managers to assess resource needs, identify capacity constraints, and resolve scheduling conflicts between teams.

• Ensure that project scope, timelines, and resource allocations are practical and aligned prior to project launches.

• Monitor project health across the portfolio and escalate any issues related to bandwidth, budget, or scope as they arise.

⛳️ Requirements

• A minimum of 5 years of experience in project management, including at least 2 years in a company-wide or cross-department PM role at a marketing agency or high-growth service firm.

• A demonstrated history of delivering complex, multi-department projects on schedule and within scope.

• High proficiency in at least one project management platform: ClickUp (preferred), Asana, Monday.com, or Jira.

• Proven expertise in at least two project management methodologies: Agile/Scrum, Kanban, OKR-driven PM, RACI, Waterfall/Hybrid, or Critical Path Method.

• Proficient in English at the C1+ level: able to communicate effectively in writing and speaking for executive interactions and cross-functional coordination with US-based leadership.

• Ability to produce executive-ready documentation, reports, and project updates with minimal rework required.

• Strong organizational abilities and the capacity to manage multiple simultaneous initiatives, timelines, and stakeholders.

• Comfortable facilitating meetings with C-level executives, department leaders, and delivery teams.

🏝️ Benefits

• Mission with Purpose: Your efforts contribute to behavioral health organizations that assist individuals in recovering from addiction and mental health issues.

• High-Growth Environment: Collaborate directly with leadership in a rapidly expanding company that develops innovative marketing, CRM, and technology solutions for behavioral healthcare organizations.

• Ownership Culture: elev8.io recognizes and rewards individuals who take initiative, create systems, and operate with the discipline and accountability characteristic of a business owner.