Executive Personal Assistant – Real Estate, Amenity Services

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Oversee personal logistics, including appointments, memberships, billing, and subscriptions.

• Maintain and proactively oversee personal calendars.

• Serve as an accountability partner for personal routines and goals.

• Research and suggest products, services, and tools that enhance daily living.

• Plan and reserve flights, hotels, and dining using the best options (points, miles, or cash).

• Develop comprehensive and thoughtful travel itineraries.

• Coordinate schedules with partners and manage all travel logistics from start to finish.

• Efficiently handle last-minute changes with minimal disruption.

• Maintain a personal CRM to nurture relationships with friends, family, and contacts.

• Plan and send thoughtful gifts for significant occasions.

• Organize and manage social schedules and events.

• Create meaningful gatherings and experiences.

• Conduct thorough research across lifestyle, travel, and service sectors.

• Provide structured and well-reasoned recommendations.

• Assist with ad-hoc personal projects that require initiative and creativity.

• Identify opportunities to automate repetitive tasks through technology.

• Manage incoming personal communications and prioritize responses.

• Draft correspondence, notes, and follow-ups.

• Collaborate with vendors and third parties to ensure smooth execution.

⛳️ Requirements

• Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar capacity.

• Outstanding written and verbal communication skills in English.

• Strong organizational skills and keen attention to detail.

• Demonstrated ability to exercise independent judgment and make decisions.

• Familiarity with US travel, hospitality, and lifestyle standards.

• High reliability, responsiveness, and commitment to follow-through.

• Capability to thrive in a fast-paced, high-accountability environment.

• Stable internet connection (minimum 50 Mbps) and a dedicated workspace.

• Nice-to-Haves (Preferred):

• Experience supporting high-net-worth individuals or senior executives.

• Knowledge of travel rewards programs (points, miles, loyalty systems).

• Experience managing personal CRM or relationship tracking systems.

• Background in startup or high-growth environments.

• Familiarity with AI tools for task automation.

🏝️ Benefits

• Competitive Salary: Based on experience and skills.

• Remote Work: Fully remote—work from anywhere.

• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency.

• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting.

• Generous PTO: In accordance with company policy.

• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees.

• Direct Mentorship: Guidance from international industry experts.

• Learning & Development: Ongoing access to resources for professional growth.

• Global Networking: Connect with professionals worldwide.