Executive Partner – CEO

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide comprehensive administrative support, encompassing calendar management, travel arrangements, inbox organization, scheduling, and various ad hoc tasks as required.

• Enhance the CEO’s focus by minimizing distractions and managing tactical execution, which includes both business-related and limited personal administrative responsibilities to sustain executive productivity.

• Manage the flow of executive communications by filtering, prioritizing, and directing information, allowing the Chief of Staff and CEO to concentrate on decision-making.

• Ensure that the CEO is informed of all significant communications across different channels.

• Handle communications promptly and respectfully, including responding on behalf of the CEO when deemed appropriate.

• Represent the CEO in necessary situations to facilitate meeting coordination and advance discussions.

• Assist the Chief of Staff with execution by overseeing project timelines, follow-ups, and deliverables across teams to ensure steady progress.

• Manage project coordination tasks, such as status tracking, meeting arrangements, and stakeholder follow-ups, enabling the Chief of Staff to focus on strategy and decision-making.

• Collaborate with the Chief of Staff to manage and maintain project documentation, ensuring alignment with strategic goals.

• Monitor deadlines, commitments, and dependencies related to CEO-led initiatives.

• Take ownership of and actively manage the CEO’s task list, ensuring all action items are accurately recorded, prioritized, and aligned with realistic timelines.

• Maintain visibility into task progress, ensuring completion and preventing items from falling through the cracks, while allowing the CEO to concentrate on high-impact work.

• Assist in meeting preparations by organizing logistics, tracking action items, and following up on deliverables.

• Ensure that meeting notes and action items are clearly understood, with ownership effectively delegated or assumed by the Executive Partner when necessary.

• Proactively oversee the CEO’s calendar and meetings, ensuring thoughtful scheduling across time zones, especially during travel, while avoiding overbooking and allowing adequate time for preparation and follow-ups.

• Manage daily coordination across stakeholders to ensure commitments are fulfilled.

• Coordinate external relationships from both an execution and logistics perspective.

• Conduct research and prepare briefs on topics, partners, or opportunities for the CEO's evaluation, ensuring these are ready and reviewed in advance.

• Assist the CEO in formulating strategic plans to engage target external stakeholders, including new partners, industry relationships, and creators.

• Oversee aspects of the CEO’s personal brand and execution of postings.

• Ideally, execute and deliver research projects assigned by the CEO, whether personal or professional.

⛳️ Requirements

• 8+ years of experience providing executive support to senior leadership or C-level executives.

• Demonstrated success in project coordination and cross-functional execution.

• Experience in startups or fast-paced, ambiguous environments, with the ability to adapt to changing priorities.

• Outstanding organizational, follow-up, and prioritization skills in a fast-paced, remote setting.

• Exceptional written and verbal communication abilities, with the confidence to represent the CEO when necessary.

• Comfortable working across creative, production, and operational functions.

• Proactive, detail-oriented, and solution-focused, with the capacity to foresee needs before they emerge.

• Familiarity with content production workflows is a significant advantage.

• Strong research capabilities for both professional and personal projects.

🏝️ Benefits

• Close, trusted partnership with executive leadership.

• High level of ownership and autonomy with clear expectations.

• Exposure to impactful creative, strategic, and operational initiatives.

• Opportunity for growth into broader responsibilities and leadership roles over time.

• A dynamic position that integrates executive support, project coordination, and creative operations.