Executive PA – Legal PA

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Deliver proactive secretarial and administrative assistance to Partners at a significant client account.

• Oversee intricate diary management, coordinate appointments, and schedule meetings.

• Arrange travel logistics, itineraries, and plans.

• Proactively manage the Partners’ emails.

• Prepare for client meetings in advance.

• Draft and format Letters of Engagement, reports, and client communications.

• Execute precise copy and audio dictation.

• Maintain accurate documentation and records within the firm’s document management system.

• Serve as a liaison for both internal and external stakeholders.

• Handle administrative tasks for assigned clients.

• Ensure confidentiality of sensitive client, legal, and financial information.

• Provide coverage and support during peak periods and absences.

• Identify areas for process enhancements and explore opportunities for automation and digital tools.

⛳️ Requirements

• Demonstrated experience as an Executive PA in the legal field or as a Legal PA.

• Exceptional organisational and diary management capabilities, with the aptitude to plan, prioritise, and work independently.

• Proficient in Microsoft Office applications, with swift and accurate typing abilities.

• Strong written and verbal communication skills.

• Outstanding client care skills, both internally and externally.

• High degree of accuracy and attention to detail, with the ability to proofread personal work.

• Capacity to maintain strict confidentiality concerning sensitive client, legal, and financial data.

• Experience with copy and audio typing or digital dictation (preferred).

• Familiarity with a document management system (preferred).

• Background in preparing legal documents such as Letters of Engagement (preferred).

• Practical experience using AI tools to enhance drafting, scheduling, or administrative tasks (preferred).

• Availability to work from 9:00 am to 5:30 pm UK time, with local South Africa hours adjusting for UK daylight saving.

• A CV and cover letter are necessary; successful applicants will undergo two interview stages and skills assessments.

🏝️ Benefits

• Competitive salary packages.

• Annual bonuses based on company, departmental, and individual performance.

• Flexitime initiative: work during your most productive hours (core hours 10 am - 4:30 pm).

• 33 days of annual leave.

• Departmental incentives.

• Employee Assistance Programme.

• Flexible working arrangements.

• Opportunities for career development and meaningful progression.