Executive Business Partner – Operations, People

This is a fully remote position, open to applicants in California.

📋 Description

• Take charge of and oversee essential operational workflows spanning legal, finance, and leadership operations.

• Lead cross-functional projects from start to finish, coordinating with stakeholders to ensure timely execution.

• Supervise the preparation and management of contracts, NDAs, and other operational documents.

• Perform swift research on vendors, markets, and operational solutions, providing clear recommendations and insights ready for decision-making.

• Proactively recognize operational deficiencies and implement enhancements before they act as obstacles.

• Take ownership of and continuously enhance the employee onboarding experience and internal people operations processes.

• Coordinate and optimize the recruitment pipeline to ensure a seamless experience for candidates and hiring managers.

• Assist with workforce operations, including compliance, documentation, and maintenance of HR systems.

• Plan and manage logistics for business travel and internal events.

• Contribute to the development of scalable internal culture and operational practices.

• Manage essential operational finance workflows such as invoicing, payment tracking, and financial documentation oversight.

• Maintain organized and audit-ready financial records and operational documentation.

• Collaborate with external partners (CPA, legal, vendors) to ensure timely compliance and operational accuracy.

• Enhance internal financial processes and reporting wherever possible.

• Identify operational inefficiencies throughout the organization and design scalable systems to eliminate manual tasks.

• Create and sustain automation workflows using AI and no-code tools.

• Develop and maintain operational playbooks and documentation to facilitate repeatable and scalable processes.

• Serve as an internal advocate for operational excellence, automation, and productivity enhancements.

⛳️ Requirements

• Minimum of 3 years in operations, client services, or project/program management (at least 2 years in tech, preferably in a high-growth or startup environment).

• Demonstrated experience managing complex projects from inception to completion independently.

• Proven record of automating processes using AI tools (LLMs, Zapier, Make, n8n, custom scripts, etc.).

• Proficient in Google Workspace, Notion, Slack, Jira, and Figma; comfortable with recording Loom sessions.

• Familiarity with HR/recruitment tools (Ashby, Deel, Checkr).

• Ability to operate at a rapid pace – tasks are completed within hours of assignment.

• Not content with mediocrity – you prioritize speed while striving for excellence.

• Exceptional attention to detail; proven ability to structure and execute tasks flawlessly.

• Startup mentality: ownership, agility, and ability to excel with minimal guidance.

• Strong command of English (C1+).

🏝️ Benefits

• Ownership of a core cybersecurity product.

• Direct collaboration with founders and senior engineers.

• High autonomy and a tangible impact on product direction.

• Fully remote and flexible work environment.

• Competitive compensation.