Executive Business Partner, Engineering

This is a fully remote position, open to applicants in United States.

📋 Description

• Collaborate closely with the VP of Engineering to enhance productivity and safeguard executive time.

• Oversee calendars, manage incoming and outgoing requests, and resolve scheduling conflicts.

• Comprehend executive priorities and organizational objectives to pinpoint opportunities and risks.

• Anticipate the needs of executives and proactively address issues.

• Serve as a reliable extension of executives, exercising sound judgment and discretion.

• Take charge of intricate calendar management across various time zones.

• Organize meetings, agendas, briefing materials, attendee coordination, and follow-up actions.

• Facilitate regular department meetings, planning sessions, offsite gatherings, team events, and company functions.

• Monitor commitments, decisions, action items, and cross-functional dependencies.

• Create presentations, executive communications, spreadsheets, reports, and briefing documents.

• Prepare executives for board meetings, customer interactions, leadership presentations, conferences, and speaking engagements.

• Collaborate with the Chief of Staff to the CTO.

• Partner with leaders across Engineering, Product, Design, People, Finance, Legal, Marketing, IT, and Operations.

• Coordinate activities with other Executive Assistants.

• Assist with headcount planning, departmental budgets, and the performance review process.

• Enhance administrative and operational procedures and establish repeatable systems.

• Arrange complex domestic and international travel, including itineraries, accommodations, visas, transportation, and contingency planning.

• Oversee executive expense reporting.

• Utilize AI-driven and modern productivity tools to simplify administrative tasks and automate repetitive work.

• Suggest and implement processes that foster collaboration across the department.

⛳️ Requirements

• Extensive experience supporting VP- or C-level executives within a dynamic technology company.

• Background in supporting Engineering, Product, Design, or other highly technical sectors.

• Proficiency with Google Suite, Notion, Slack, Zoom, and Jira.

• Proven ability to work independently with minimal guidance in fast-paced environments.

• Exceptional organizational and project management capabilities.

• Capacity to juggle multiple competing priorities simultaneously.

• Excellent written and verbal communication skills.

• Strong business acumen and the ability to discern when to escalate issues.

• Documented track record of anticipating executive needs and proactively addressing obstacles.

• Keen attention to detail while maintaining a broader business perspective.

• Experience in coordinating complex cross-functional projects with senior stakeholders.

• High emotional intelligence and the ability to build trusted relationships across all organizational levels.

• Comfort in navigating uncertainty and adapting swiftly as priorities shift.

• Strong systems thinking and mindset geared toward continuous improvement.

• Unwavering integrity and discretion when managing confidential information.

• Comfortable working asynchronously in a globally distributed remote team.

• A collaborative and humble demeanor with a willingness to assist wherever necessary.

🏝️ Benefits

• An inclusive, flexible environment where you can be your authentic self.

• Competitive total compensation package including base salary and an equity incentive plan.

• Comprehensive group benefits with no waiting period, including health, vision, and dental coverage for you and your family.

• Remote-first work environment.

• Virtual and in-person social events.

• Corporate co-working program.

• Employer-funded retirement contributions matching contributions dollar-for-dollar, up to a maximum annual employer contribution equal to 0.75% of eligible compensation.

• Annual company retreat and team offsites.

• $1500 USD annually for professional development.

• Mentorship, coaching, and opportunities for internal promotion.

• Flexible paid time off program.

• Company-owned laptop (Mac or PC).

• Monthly home internet reimbursement.

• $500 USD to customize workstation.

• Paid parental leave top-ups: 20 weeks for birthing parents and 16 weeks for non-birthing parents.