Executive Business Partner, Engineering

This is a fully remote position, open to applicants in Canada, +1 more state.

📋 Description

• Collaborate with the VP of Engineering to enhance productivity and safeguard executive time.

• Oversee calendars, manage incoming and outgoing requests, and resolve scheduling conflicts across various time zones.

• Comprehend executive priorities and organizational objectives to pinpoint opportunities and potential risks.

• Proactively anticipate executive needs and independently address challenges.

• Organize meeting preparations, create agendas, develop briefing documents, coordinate attendees, and manage follow-ups.

• Facilitate recurring departmental meetings, planning sessions, offsite gatherings, team events, and company functions.

• Monitor commitments, decisions, action items, and interdepartmental dependencies.

• Develop presentations, executive communications, spreadsheets, reports, and briefing materials.

• Equip executives for board meetings, customer discussions, leadership presentations, conferences, and speaking events.

• Coordinate efforts with the Chief of Staff to the CTO.

• Collaborate with leaders across Engineering, Product, Design, People, Finance, Legal, Marketing, IT, and Operations.

• Manage headcount planning, departmental budgets, and performance evaluation processes.

• Enhance administrative and operational workflows and create repeatable systems.

• Oversee domestic and international travel arrangements, including itineraries, lodging, visas, transportation, and contingency planning.

• Administer executive expense reporting.

• Utilize AI-driven and contemporary productivity tools to optimize administrative tasks.

• Propose and implement processes that enhance departmental collaboration.

⛳️ Requirements

• Extensive experience supporting VP- or C-level executives in a dynamic technology environment.

• Background in supporting Engineering, Product, Design, or other technical sectors.

• Proficiency in Google Suite, Notion, Slack, Zoom, and Jira.

• Proven ability to function independently with little guidance in fast-paced settings.

• Exceptional organizational and project management capabilities.

• Excellent written and verbal communication skills.

• Strong business acumen with the ability to discern when to escalate issues.

• Capacity to foresee executive needs and proactively eliminate barriers.

• Keen attention to detail while maintaining an overarching business perspective.

• Experience in coordinating intricate cross-functional projects with senior stakeholders.

• High emotional intelligence and the ability to cultivate trusted relationships across all levels of the organization.

• Comfort in navigating uncertainty and adapting swiftly as priorities shift.

• Strong systems thinking and a mindset geared towards continuous improvement.

• Unwavering integrity and discretion in handling confidential information.

• Ability to work asynchronously in a globally distributed remote setting.

• Collaborative and humble attitude with a readiness to assist wherever necessary.

• Nice-to-have: experience in high-growth SaaS, infrastructure software, developer tools, or security companies.

• Nice-to-have: experience supporting geographically dispersed global organizations.

• Nice-to-have: experience organizing executive offsites, leadership retreats, and company events.

• Nice-to-have: experience in implementing workflow automation or utilizing AI tools.

• Nice-to-have: experience assisting with executive communications, board preparation, or company planning processes.

🏝️ Benefits

• An inclusive and flexible environment where you can be your authentic self.

• Competitive total compensation package, including base salary and equity incentive plan.

• Comprehensive group benefits with no waiting period, including health, vision, and dental coverage for you and your family.

• Remote-first work environment.

• Virtual and in-person social events.

• Corporate co-working program.

• Employer-funded retirement contributions, with dollar-for-dollar matching contributions up to a maximum annual employer contribution equal to 0.75% of eligible compensation.

• Annual company retreat and team off-sites.

• $1500 USD annually for professional development.

• Opportunities for mentorship, coaching, and internal promotions.

• Flexible paid time off program.

• Company-owned laptop (Mac or PC).

• Monthly reimbursement for home internet costs.

• $500 USD workstation customization allowance.

• Paid parental leave top-ups: 20 weeks for birthing parents and 16 weeks for non-birthing parents.