Executive Assistant – VP Global Named Accounts

This is a fully remote position, open to applicants in Ireland.

📋 Description

• Oversee intricate agendas and calendars for both internal and external meetings, proactively engaging with senior executives.

• Manage travel arrangements and itineraries for both domestic and international trips.

• Organize and participate in senior-level meetings, including contributing to agendas and preparing meeting materials.

• Coordinate and assist with large-scale external events as needed, ensuring accurate project management from planning through to execution.

• Collaborate to provide support to fellow Executive Assistants and our Senior Management teams.

• Aid in the preparation and setup of meetings, covering all catering and technology needs, whether virtual or in-person.

• Assist in managing departmental budgets and expenses, tracking spending, and generating expense reports.

• Ensure timely payment of departmental bills and serve as the point of contact for departmental purchases.

• Oversee internal communications projects, including All Hands meetings, email communications, presentations, and EMEA Team SharePoint content.

• Develop presentations and other management materials for senior meetings.

• Act as a liaison between corporate offices by sharing key communications and distributing materials.

• Manage expense reports.

• Lead project management for business initiatives.

⛳️ Requirements

• Exceptional communication and interpersonal abilities.

• Proficient in commonly used software and programs, including Microsoft Office and AI tools.

• Full fluency in English.

• At least 8 years of extensive Executive Assistant experience.

• Minimum of 5 years of experience collaborating at the Executive Level within a complex organization.

• Strong project management, time management, and organizational skills, with a keen attention to detail.

• Capability to handle multiple assignments and meet deadlines accurately.

• Ability to influence others without direct authority.

• Creative problem-solving skills.

• Global experience with a willingness and flexibility to travel internationally as required.

🏝️ Benefits

• Flexible working options.

• Competitive compensation package.

• Annual cash bonuses.

• Stock grants.

• Comprehensive benefits package.