Executive Assistant – VP

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver comprehensive administrative support to executives at the VP level, which includes managing their calendars, scheduling meetings, and handling various correspondence.

• Organize and coordinate both internal and external meetings, taking charge of preparing agendas, reserving venues, setting up video and conference calls, and documenting minutes as required.

• Plan travel itineraries and accommodations for executives, ensuring that all trips are meticulously arranged and executed seamlessly.

• Assist in the planning and execution of corporate events, managing logistics, vendor relations, and attendee coordination.

• Create and refine presentations, reports, and other documents to assist with executive requirements.

• Act as a liaison among executives, employees, clients, and other external partners.

• Oversee and submit expense reports, guaranteeing timely reimbursements and compliance with company policies.

• Support special projects by providing research, coordination, and additional assistance as necessary.

⛳️ Requirements

• Holder of a Bachelor’s Degree in any 4-year field.

• At least 3 years of experience as an Executive Assistant, supporting multiple C-level executives.

• Exceptional organizational and time management abilities.

• Outstanding verbal and written communication skills.

• Proficient in Google Suite.

• Capacity to manage confidential information with integrity.

• Strong problem-solving capabilities and the ability to prioritize effectively.

• Familiarity with various systems and business tools such as Slack, Zoom, and Asana.

• Experience in a tech environment.

🏝️ Benefits

• Option for remote work following successful onsite training.

• Flexible work arrangements.