Executive Assistant – Virtual PA

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and efficiently manage inboxes, calendars, reminders, and follow-ups.

• Organize meetings, appointments, and scheduling tasks.

• Handle incoming phone calls and respond to inquiries from the website.

• Prepare worksheets, spreadsheets, reports, forms, and questionnaires.

• Provide assistance with general administrative and operational duties across various businesses.

• Keep organized records and documentation; responsible for creating, preparing, and sending quotes; assist in assembling online courses.

• Develop polished and professional business presentations and slide decks.

• Transform existing content into visually appealing presentations.

• Find and source relevant visuals, graphics, and supporting materials.

• Help with basic video editing and content formatting as needed.

• Follow up on leads and inquiries in a prompt and professional manner.

• Conduct basic lead qualification and routing tasks.

• Assist with email marketing campaigns and follow-up sequences.

• Manage Mailchimp campaigns, contact lists, and communication workflows.

• Support sponsor communications, invoicing, and payment follow-ups.

• Assist with basic bookkeeping and accounting administrative tasks.

• Track invoices, payments, and outstanding balances.

• Aid in the organization and reporting of financial records.

• Assist with MYOB-related tasks as required.

⛳️ Requirements

• Prior experience as an Executive Assistant, Virtual Assistant, Project Coordinator, or in a comparable role.

• Strong skills in creating presentations (PowerPoint, Canva, Google Slides, etc.).

• Exceptional written and verbal communication skills in English.

• Must possess a high level of video editing proficiency.

• Experience with spreadsheets and reporting.

• Comfortable managing client communications and conducting lead follow-ups.

• Familiarity with Microsoft Teams or similar communication tools.

• Ability to multitask and prioritize effectively.

• Basic experience in bookkeeping or accounting.

• Proficient in MYOB or other accounting software.

• Experience with Mailchimp or other email marketing platforms.

• Background in supporting founders or executives.

• Experience in working remotely with international clients.

🏝️ Benefits

• Flexible working hours and remote work options.

• Opportunities for professional development and training.

• Collaborative and supportive team environment.

• Competitive salary and performance-based incentives.