Executive Assistant – Vice Presidents

This is a fully remote position, open to applicants in Texas.

📋 Description

• Provide thorough administrative assistance to several Vice Presidents.

• Oversee intricate executive calendars, proactively recognizing conflicts and prioritizing competing demands.

• Arrange both domestic and international travel, manage meeting logistics, executive schedules, and expense reports.

• Act as a point of contact between executives and internal/external stakeholders.

• Handle executive communications, including screening emails and correspondence.

• Create executive-level presentations, reports, meeting materials, and business communications.

• Gather, analyze, format, and maintain data for reporting requirements.

• Utilize project management tools to track timelines, deliverables, and resources.

• Compose, edit, and finalize correspondence and business documents.

• Organize files, records, calendars, and reporting systems.

• Lead and assist with special projects for the business unit.

• Engage in developing and implementing administrative standards, policies, and best practices.

• Manage sensitive and confidential information with professionalism.

• Provide outstanding executive support and promote operational excellence.

⛳️ Requirements

• High School Diploma, Vocational Training, Professional Certification, or equivalent is required.

• Bachelor's degree is preferred.

• Over 6 years of relevant administrative or executive support experience.

• Experience in supporting executive-level leaders within a complex, matrixed organization.

• Exceptional attention to detail and precise execution.

• Strong organizational skills with the ability to manage multiple priorities and tight deadlines.

• Proactive in anticipating executive needs and resolving potential issues.

• Excellent written, verbal, and interpersonal communication skills.

• High-quality, service-oriented support with strong relationship-building capabilities.

• Excellent judgment, discretion, and commitment to confidentiality.

• Strong project coordination and event planning experience.

• Capability to investigate, resolve, and follow through on issues with urgency and accountability.

• Advanced proficiency in Microsoft Office Suite, including PowerPoint, Outlook, Excel, Word, and Teams.

• Proficiency in Salesforce.com.

• Strong technical aptitude with the ability to quickly learn new tools and systems.

• Self-motivated with exceptional follow-up, ownership, and execution skills.

• Ability to prioritize effectively and adapt to evolving business needs.

🏝️ Benefits

• Competitive compensation package.

• Annual bonus may be available.

• Long-term incentive opportunities may be offered.

• Comprehensive Total Rewards benefits package (details provided via benefits link).

• Fully remote work arrangement.