Executive Assistant

This is a fully remote position, open to applicants in Greece.

📋 Description

• Oversee and enhance the calendar of the VP of Sales, ensuring visibility and organization for the forthcoming four weeks.

• Facilitate meetings with clients, partners, and internal teams across various time zones.

• Organize domestic and international business travel, encompassing flights, accommodations, transportation, visa arrangements when necessary, and comprehensive itineraries.

• Manage receipts, expense reports, and travel-related documentation.

• Coordinate Quarterly Business Reviews and other significant meetings or events, handling scheduling, logistics, agendas, materials, and follow-up actions.

• Gather presentations, updates, and contributions from cross-functional teams for executive meetings and client interactions.

• Execute administrative tasks while adhering to deadlines and ensuring information is organized and accessible.

• Identify scheduling conflicts and propose improvements for efficiency.

• Act as a liaison between the Executive and internal teams.

• Support the VP of Sales and facilitate the Sales organization’s operational efficiency.

⛳️ Requirements

• Prior experience as an Executive Assistant or in a similar capacity.

• Exceptional organizational and time management abilities with a keen eye for detail.

• Strong capacity to prioritize multiple tasks in a fast-paced, dynamic environment.

• Excellent written and verbal communication skills in English.

• Experience collaborating directly with external clients, preferably in a B2B context.

• High level of discretion and professionalism in managing confidential information.

• Ability to work independently with minimal oversight.

• Strong proficiency in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides) and Microsoft Office.

• Experience in coordinating international travel and managing executive calendars is highly desirable.

• Highly proactive and capable of anticipating needs before they arise.

• Naturally organized and enjoys creating order from complexity.

• Resourceful, reliable, and solution-focused.

• Comfortable engaging with senior leadership and interacting with clients and partners.

• Remains calm under pressure and adapts quickly to shifting priorities.

🏝️ Benefits

• Primarily remote with a flexible working arrangement.

• Monday to Friday (Morning hours).