Executive Assistant to General Manager

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver comprehensive diary and calendar management, ensuring effective prioritization and preparation.

• Organize and oversee national and international travel arrangements.

• Serve as the primary point of contact for the General Manager, managing calls, emails, and correspondence in a professional and efficient manner.

• Schedule and coordinate meetings, conference calls, and appointments, ensuring clear communication of all arrangements.

• Facilitate and coordinate internal meetings, including the preparation of agendas and presentations.

• Accurately record minutes and produce concise meeting notes that include clear actions, owners, and deadlines.

• Monitor agreed actions, follow up on progress, and escalate issues as necessary to ensure completion.

• Maintain oversight of key meeting calendars and governance rhythms.

• Manage inbox correspondence, highlighting priorities and drafting or responding as appropriate.

• Ensure scheduling is efficient, minimize conflicts, and safeguard time for priorities.

• Prepare professional PowerPoint presentations, executive reports, and meeting materials.

• Apply data visualization and formatting best practices to enhance clarity and impact.

• Collect, organize, and analyze data to support executive decision-making.

• Generate clear, accurate reports with practical insights and recommendations.

• Act as a liaison between executives and both internal and external stakeholders.

• Draft correspondence, reports, and meeting documentation in alignment with executive priorities.

• Handle sensitive business and personal information with the utmost discretion.

• Ensure compliance with company policies and information security standards.

• Plan and coordinate logistics for meetings, events, and travel.

• Support office operations to maintain a well-organized, professional, and welcoming environment.

• Assist with administrative tasks, document management, and ad hoc projects as needed.

• Utilize technology and systems to enhance efficiency and executive productivity.

• Identify inefficiencies and proactively implement process improvements.

• Anticipate potential issues, resolve problems swiftly, and suggest practical solutions.

⛳️ Requirements

• Demonstrated experience in a Personal Assistant, Executive Assistant, or senior administrative position.

• Exceptional communication, interpersonal, and organizational skills.

• Strong attention to detail with the capability to manage multiple tasks and priorities calmly.

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams or Zoom is desirable.

• Discreet and trustworthy with sensitive information.

• A proactive mindset and the ability to work independently as well as collaboratively.

• Experience supporting senior leadership within a fast-paced SME or global organization is preferable.

• Background in preparing formal documents, board packs, or professional presentation decks is desirable.

🏝️ Benefits

• 10 days annual leave

• 5 days sick leave

• Birthday leave

• Volunteer leave