Executive Assistant to CEO

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee and enhance the CEO’s calendar, priorities, and daily agenda.

• Safeguard executive time by prioritizing requests, redirecting interruptions, and ensuring focus on high-impact activities.

• Manage inboxes, communication, and follow-up tasks.

• Organize meetings, agendas, action items, and executive communications.

• Monitor open tasks, projects, and commitments to ensure completion and accountability.

• Generate reports, summaries, dashboards, meeting notes, and follow-up trackers.

• Assist with project coordination, operational initiatives, and executive priorities.

• Anticipate challenges, identify risks, and proactively address issues before they escalate.

• Maintain precise records, documentation, and executive reporting materials.

• Provide support with administrative, operational, HR, payroll, and business support tasks as needed.

• Aid executive decision-making through research, organization, and information management.

• Develop systems and processes that enhance efficiency and establish structure in a fast-paced environment.

⛳️ Requirements

• Bachelor’s degree (BA/BS) is highly preferred.

• Prior experience as an Executive Assistant is required.

• Experience supporting a CEO, Founder, Owner, Managing Director, or other senior executive is necessary.

• Proven experience in a fast-paced environment is essential.

• Strong skills in calendar management, inbox management, meeting coordination, and executive support are required.

• Demonstrated capability to manage upwards and proactively support executive priorities is necessary.

• Strong ownership mentality with outstanding follow-through is required.

• Ability to safeguard executive time and respectfully push back when necessary is essential.

• Excellent written and verbal communication skills are required.

• High emotional intelligence and professional judgment are necessary.

• Strong organizational and prioritization skills are essential.

• Exceptional attention to detail is required.

• Ability to create structure in ambiguous situations and effectively manage competing priorities is necessary.

• Strong problem-solving and decision-making capabilities are required.

• Experience with reporting, data management, project coordination, and business administration is preferred.

• Experience supporting founders, CEOs, or entrepreneurs is preferred.

• Experience in startups, small businesses, or high-growth environments is preferred.

• Experience in operations, reporting, payroll, HR administration, or business support is preferred.

• Familiarity with AI tools such as ChatGPT, Claude, Gemini, or Copilot is preferred.

• Experience working with remote-first teams is preferred.

• Reliable internet connection and an appropriate home office setup are necessary.

🏝️ Benefits

• Comfortable working U.S. hours.

• Remote work from home.