Executive Assistant – Talent Coordination

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Identify and navigate candidates through the recruitment pipeline across various job boards, handling hundreds of applications each week.

• Evaluate incoming applications on the same day or the following day across all active platforms.

• Assess candidates and advance qualified applicants without waiting for instructions.

• Consistently achieve a goal of four qualified hires within each two-week training cycle.

• Arrange all interview rounds with adequate notice to guarantee a seamless candidate experience.

• Dispatch calendar invitations at least 24 hours prior to all interview stages.

• Coordinate the availability of candidates and interviewers to avoid any friction.

• Enhance, publish, and revise job descriptions based on performance metrics and team input.

• Oversee active job postings on Indeed and other pertinent job boards.

• Maintain an organized, up-to-date, and active candidate pipeline at all times.

• Ensure that new hires are fully equipped with all necessary tools and systems before their first day.

• Complete the onboarding training personally, then assist in delivering training sessions and creating materials.

• Identify setup gaps or obstacles early to ensure a smooth onboarding process on the first day.

⛳️ Requirements

• A minimum of 2 years in roles such as executive assistant, chief of staff, operations coordinator, or a highly responsible administrative position.

• Demonstrated capability to manage multiple intricate workflows concurrently with limited supervision.

• Strong organizational systems and a proven history of following through independently.

• Excellent written communication skills in clear and concise English.

• Ability to quickly learn new tools, platforms, and processes.

• An ownership mindset: proactively identify issues with suggested solutions, rather than merely flagging problems.

• Availability to work during U.S. business hours.

🏝️ Benefits

• Compensation will be in **USD** (bi-monthly: on the 15th and 30th).

• **Paid Time Off** as per company policy.

• Recognition of **Holidays** according to company guidelines.

• **100% remote work setup** to maximize your productivity wherever you are.

• Direct responsibility over a high-volume recruitment function within a growing healthtech startup.

• Well-defined performance targets and the freedom to achieve them in your own way.