Executive Assistant – Strategic Operations Lead

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Take charge of and protect executive calendars, ensuring meetings are optimized for coaching sessions, strategic planning, and family commitments.

• Enhance communication efficiency, prioritize urgent matters, and craft responses with utmost discretion.

• Recognize activities that contribute to revenue and growth.

• Independently manage special projects, including AI product development, from initial concept through to completion.

• Act as the primary communication link among business units, external partners, clients, and vendors.

• Develop systems and streamlined operating procedures to simplify recurring processes.

• Spot opportunities to automate repetitive tasks and utilize new AI technologies.

• Collaborate with leadership to establish key performance indicators (KPIs) that serve as guiding principles.

• Track progress, identify obstacles, and ensure that deliverables are met with accountability and high standards.

• Oversee travel arrangements, meeting logistics, and coordination for both internal and external engagements.

• Align professional and family calendars to reduce conflicts and safeguard personal energy and downtime.

• Assist a leadership team that is focused on a leadership coaching firm and a construction services company.

• Follow a designated 12-month career progression plan toward a Chief of Staff position.

⛳️ Requirements

• Minimum of 3 years of experience as an executive assistant, in operations, or in a role suitable for a Chief of Staff.

• Proficient in English, both written and spoken.

• Outstanding interpersonal abilities.

• Capability to work autonomously with little supervision.

• Composure in handling high-stakes, time-sensitive situations.

• Tech-savvy with an aptitude for learning new tools.

• Comfortable with AI-driven workflows and project management techniques.

• Excellent organizational capabilities.

• Ability to navigate uncertainty and adjust to project schedules.

• High levels of emotional intelligence and empathy.

• Proactive in completing tasks without the need for constant oversight.

• Interest in advancing into a leadership position.

• Commitment to a mission that supports client growth.

• Collaborative approach with a non-siloed mindset.

• Preferred: alignment with Central or Latin America time zones.

• Preferred: experience in supporting founders or leaders of small businesses.

• Preferred: familiarity with online coaching platforms, digital product launches, or professional services.

• Preferred: operations experience in service-oriented businesses such as construction or contracting.

• Willingness or ability to work Monday to Friday, 9 AM–5 PM ET / US time zones.

• Resume must be presented in English format.

🏝️ Benefits

• Opportunity for remote work.

• Flexible working arrangements as an independent contractor.

• Autonomy and flexibility to manage your work according to your preferences (for independent contractors).