Executive Assistant – Special Projects Manager

This is a fully remote position, open to applicants in Florida.

📋 Description

• Deliver comprehensive administrative support to members of the Executive Leadership Team (ELT), including managing calendars, scheduling appointments, and prioritizing tasks.

• Organize and prepare materials for essential meetings such as ELT sessions, Board meetings, Special Committees, and cross-functional leadership forums.

• Handle incoming requests and communications, ensuring they align with enterprise priorities.

• Compose, edit, and enhance executive communications on behalf of ELT members.

• Arrange complex travel logistics and executive engagements.

• Own and implement enterprise operating rhythms, which include weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP).

• Ensure alignment among functions regarding priorities, deliverables, and timelines.

• Monitor key initiatives and follow-ups, holding teams accountable for their commitments.

• Assist in the creation of executive-level materials such as dashboards, one-pagers, and board updates.

• Lead and manage cross-functional projects for the ELT, including organizational transformation, cost optimization, and retail performance initiatives.

• Develop and manage project plans, timelines, and communication with stakeholders.

• Identify risks, provide insights, and drive solutions in collaboration with functional leaders.

• Act as a force multiplier to expedite the execution of priority initiatives.

• Serve as a central point of coordination among ELT members and their respective teams.

• Ensure clear, concise, and timely communication of decisions, priorities, and updates.

• Facilitate alignment between enterprise functions and state-level teams.

• Uphold a high level of professionalism and confidentiality throughout all interactions.

⛳️ Requirements

• Must be 21 years of age or older.

• Possess a High School Diploma or equivalent qualification.

• Hold a valid Government-Issued Photo ID.

• Have 5 to 10+ years of experience in executive support, consulting, business operations, or project management.

• Experience in supporting multiple senior executives or leadership teams within a fast-paced environment.

• Strong business acumen with the capability to understand financial and operational drivers.

• Exceptional organizational and time management abilities with a keen attention to detail.

• Proven track record in managing competing priorities and executing tasks swiftly and accurately.

• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook) and collaboration tools.

• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is an advantage.

🏝️ Benefits

• Employee discount.

• Reliable benefits package including full medical, vision, and dental coverage (for full-time employees), a 401k plan with potential company match, and access to company-sponsored well-being programs.

• Work-life balance and flexibility, offering paid time off, paid parental leave, and flexible work arrangements.

• Tuition Reimbursement Programs.

• Pet Insurance.