Executive Assistant, Sales & Operations Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare, format, and dispatch customer quotations while providing basic estimating assistance, which includes gathering inputs, offering pricing support, and preparing documentation.

• Address incoming customer inquiries through phone and email in a professional and timely manner.

• Follow up on quotations to facilitate conversion and maintain an active sales pipeline.

• Process and finalize sales transactions within the ERP system.

• Keep precise and current customer records, internal documentation, and filing systems.

• Offer general office administration support, which includes scheduling, coordination, and document management.

• Assist with tasks such as calendar management, meeting support, and internal communication facilitation.

• Provide help with broader administrative and sales support functions as needed to ensure smooth operational flow.

⛳️ Requirements

• Proven experience in supporting executives or teams in an EA/admin role.

• Background in supporting estimating, quotations, or sales administration (preferred).

• Proficient in using Microsoft Office (Outlook, Excel, Word) and general business systems.

• Familiarity with ERP systems.

• Strong data entry capabilities with meticulous attention to detail and accuracy.

• Ability to work autonomously, prioritize tasks, and remain organized without close supervision.

• Proactive approach with a strong follow-up discipline and sense of accountability.

• Excellent written and verbal communication skills in English.

• Experience with Xero or basic bookkeeping support is a plus.

• Reliable, methodical in approach, and takes ownership of responsibilities.

• Comfortable managing customer interactions, administrative accuracy, estimating support, and sales coordination in a fast-paced setting.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• Comprehensive benefits package including health insurance and retirement plans.

• Supportive and collaborative work environment.