Executive Assistant – Real Estate

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Assist throughout the entire acquisition process, from sourcing to closing.

• Aid in underwriting and analyzing deals.

• Prepare, submit, and monitor Letters of Intent (LOIs); oversee Purchase and Sale Agreements (PSAs) and transaction documents.

• Coordinate due diligence activities, including leases, permits, financial statements, inspections, and legal documentation.

• Support the submission of lender and loan documentation.

• Monitor deal timelines, approvals, and closing milestones.

• Keep track of development and construction budgets, milestones, and timelines.

• Facilitate contractor bids, vendor outreach, and ongoing communication.

• Maintain organized records pertaining to development and construction activities.

• Ensure accurate bookkeeping and expense tracking.

• Create budget summaries and operational reports.

• Assist in investor reporting by organizing financial and deal-related information.

• Guarantee that financial documentation is precise, well-organized, and current.

• Provide direct support to executive leadership, including calendar management, meetings, and prioritization.

• Monitor key initiatives, deadlines, and deliverables with proactive follow-up.

• Enhance and maintain systems for deal sourcing, tracking, documentation, and communication.

• Conduct research and assist with ad hoc operational requirements.

• Serve as a point of contact for brokers, attorneys, lenders, contractors, and investors.

• Schedule meetings, handle communications, and follow up on outstanding items.

⛳️ Requirements

• 2–3 years of experience in real estate, private equity, or investment operations.

• Exceptional organizational, follow-up, and execution skills.

• Ability to work independently with minimal supervision.

• Proficient in English (both written and spoken); familiar with U.S. real estate timelines and documentation.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and growth.

• Comprehensive health and wellness benefits.

• Collaborative and dynamic work environment.