Executive Assistant – Project Management

This is a fully remote position, open to applicants in Sri Lanka.

📋 Description

• Oversee calendars, manage scheduling, and coordinate inbox activities for leadership.

• Participate in team meetings, taking precise notes, and distributing summaries with action items and responsible parties.

• Maintain internal tracking systems and follow-up lists to ensure all tasks are completed.

• Assist with document organization, filing, and the structuring of internal systems across various tools.

• Address ad hoc requests from executives and ensure tasks are completed without reminders.

• Professionally and promptly manage and respond to inquiries from team members and clients through email or chat.

• Support onboarding processes and follow-up tasks for both internal and client-related projects.

• Develop a thorough understanding of the company's healthcare systems, tools, and workflows.

• Proactively identify communication gaps and suggest improvements to processes.

• Monitor deadlines, deliverables, and accountability across various teams and workstreams.

• Utilize project management tools such as Notion, Slack, and Linear to maintain visibility and facilitate progress.

• Generate and distribute weekly status updates, summaries, and reports for leadership review.

• Assist in planning, documenting processes, and driving initiatives for continuous improvement.

⛳️ Requirements

• 2 to 4 years of experience in executive support, project coordination, or operations, ideally within a SaaS, healthtech, or startup setting.

• Excellent written and verbal communication abilities with a professional and clear tone.

• Highly organized, detail-oriented, and proactive: able to keep tasks moving without prompting.

• Comfortable with managing changing priorities and quickly learning new tools.

• Proficient in Google Workspace, Slack, Notion, or similar productivity applications.

🏝️ Benefits

• Paid Time Off in accordance with company policy.

• Observance of Holidays as per company guidelines.

• 100% remote work setup, allowing you to work from wherever you feel most productive.