Executive Assistant – Project Coordinator

This is a fully remote position, open to applicants in Australia.

📋 Description

• Deliver direct administrative and operational assistance to the client across various businesses and projects.

• Oversee ongoing solar and battery initiatives in Australia, ensuring that timelines, deliverables, and communications remain aligned.

• Follow up on tasks, emails, and action items to guarantee nothing is overlooked or postponed.

• Monitor payments, invoices, and receipts, ensuring precise documentation and timely updates.

• Manage calendars, meetings, and scheduling across various time zones (from China to the US East Coast).

• Organize travel arrangements, including flights, accommodations, and itineraries.

• Serve as a point of contact on behalf of the client when liaising with business partners and government officials.

• Assist in prioritizing tasks and managing daily workflows to enhance efficiency.

• Keep organized records, files, and trackers for all ongoing projects.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Virtual Assistant, or Project Coordinator.

• Strong organizational and multitasking abilities with keen attention to detail.

• Capability to work independently and proactively with minimal supervision.

• Exceptional written and verbal communication skills.

• Experience in coordinating activities across multiple time zones.

• Confident in managing professional communications with external stakeholders, including executives and government representatives.

• Familiarity with project tracking tools, CRMs, and productivity platforms (e.g., Google Workspace, Trello, Asana, etc.).

• Financial tracking experience (invoices, receipts, basic reporting) is highly desirable.

• A background in renewable energy, construction, or technical projects is advantageous but not mandatory.

🏝️ Benefits

• Flexible work arrangements.

• Opportunities for professional development.