Executive Assistant / Personal Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee a complex calendar across the time zones of Australia, the USA, and Europe

• Organize meetings, prepare run sheets, and make daily scheduling adjustments

• Monitor the inbox and compose professional correspondence

• Handle Xero bookkeeping for both personal and business accounts

• Keep track of expenses, invoices, and financial documents

• Assist with reconciliation and financial organization

• Arrange international travel, accommodations, and itineraries

• Manage adjustments across time zones and handle last-minute changes

• Communicate effectively with investors, partners, clients, and internal teams

• Ensure communication is clear, timely, and professional

• Support personal scheduling and coordination related to family matters

• Maintain awareness of recurring tasks and commitments

• Utilize AI and productivity tools to enhance workflow efficiency

• Develop and sustain simple systems to minimize recurring issues

• Anticipate needs and proactively address scheduling conflicts

⛳️ Requirements

• 5+ years of experience as a high-level Executive Assistant (EA)

• Strong background in Xero and financial administration

• Exceptional written English and professional communication abilities

• Demonstrated experience managing calendars across multiple time zones (AU/US/EU)

• Keen attention to detail and structured thinking

• Experience supporting senior executives or company founders

• Strong skills in Microsoft Office and various productivity tools

• Comfortable utilizing AI tools to boost efficiency

• Highly discreet, reliable, and proactive

🏝️ Benefits

• Competitive salary

• Flexible work environment

• Opportunities for professional development

• Comprehensive health benefits