This is a fully remote position, open to applicants in Philippines.

• Oversee and coordinate calendars amidst various priorities

• Schedule, confirm, and make real-time adjustments to meetings

• Ensure all calls and meetings are thoroughly prepared and executed

• Manage Gmail and/or Outlook inbox, including drafting and organizing correspondence

• Maintain accurate CRM (HubSpot) records and track all leads and clients through pipeline stages

• Coordinate client onboarding, documentation, confirmations, and follow-up processes

• Manage the candidate pipeline within the ATS (Workable), including the organization and tracking of applicants

• Assist with social media scheduling, posting, and engagement on LinkedIn and Instagram

• Help with personal scheduling, appointments, and administrative logistics

• Collaborate with internal and external partners to facilitate daily operations

• Utilize tools like Jotform for intake, documentation, and workflow management

• Provide daily updates regarding priorities, pipeline status, and essential operational items

• Proactively identify and address operational challenges

• Education

• High school diploma or equivalent is required

• Bachelor’s degree is preferred

• Experience

• Experience in calendar management, scheduling, and providing executive support

• Familiarity with CRM systems (HubSpot preferred)

• Knowledge of applicant tracking systems (Workable preferred)

• Experience in client coordination, recruiting support, or administrative operations

• Proficiency in managing inbox communications and prioritization

• Skills or Competencies

• Exceptional organizational and time management abilities

• Excellent written communication skills

• Capability to manage multiple priorities efficiently

• Strong attention to detail and accuracy

• Professional, dependable, and responsive

• Proficient in Gmail and/or Outlook

• Work From Home

• Training & Development

• Performance Bonus

Executive Assistant – Operations Manager

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