Executive Assistant – Operations, Hiring

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Play a vital role in assisting the Executive during a crucial phase of operational expansion.

• Aid in data collection, report aggregation, project management, creation of Standard Operating Procedures (SOP), development of Customer Relationship Management (CRM) systems, and organization of systems within Notion.

• Support ongoing operational objectives, integrate into the executive's productivity frameworks, and assist in establishing sustainable processes that promote accountability, visibility, and progress monitoring across various projects.

• Create, organize, and maintain the Executive Assistant workspace in **Notion**, which includes task tracking and SOP documentation.

• Oversee daily task completion among direct reports and proactively identify and flag any delays or issues.

• Develop and uphold structured checklists outlining each team member’s responsibilities.

• Generate **daily/weekly summary reports** that highlight completion status and potential risks.

• Source candidates (primarily product developers based in the Philippines) through LinkedIn and other platforms.

• Manage outreach efforts, follow-up communications, and candidate interactions.

• Coordinate and schedule interviews, primarily during evening hours.

• Document SOPs for recurring workflows, including email management, hiring processes, and task tracking.

⛳️ Requirements

• 3–4+ years of experience as an Executive Assistant, Operations Assistant, or in a similar role.

• Demonstrated experience with **process documentation, system development, or SOP creation**.

• Strong abilities in **data collection, report generation, and project management**.

• Experience with **recruitment coordination and candidate sourcing**.

• Familiarity with tools such as Gmail, Notion, SuperHuman, Discord, Slack, LinkedIn, and various calendar systems.

• Experience supporting founders or agile teams is highly advantageous.

• Familiarity with **Notion** or similar knowledge management tools (must be eager to learn quickly).

• Knowledge of **Google Workspace**, particularly Sheets for reporting purposes.

• Excellent organizational and prioritization skills.

• Exceptional written and verbal communication abilities.

• Capability to work independently and take initiative.

• High comfort level in technology-driven environments and a willingness to learn new platforms.

• Experience in coordinating with cross-functional stakeholders.

• Ability to maintain confidentiality and manage sensitive information.

• **Technical Requirements**: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

🏝️ Benefits

• International experience.

• Opportunity to work remotely from any location.

• Supportive and collaborative team atmosphere.

• Opportunities for learning and professional development.

• Potential performance bonuses.

• Paid time off (PTO).

• Health Maintenance Organization (HMO) coverage after 3 months.