Executive Assistant – Operations, Executive Assistance

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Manage high-volume inboxes and prioritize essential communications.

• Compose and send replies in the founder’s unique voice and style.

• Sustain ongoing communication threads and ensure prompt follow-ups.

• Filter and escalate only those emails that are high-priority and require attention.

• Oversee the calendar with strategic prioritization and smart scheduling.

• Organize meetings across different time zones to enhance scheduling efficiency.

• Group meetings by geographic location and context when appropriate.

• Maintain a consistent daily check-in routine with the founder.

• Plan and coordinate comprehensive travel logistics, including flights, accommodations, and itineraries.

• Prepare meeting agendas ahead of time.

• Document meeting notes and monitor action items.

• Implement follow-ups, introductions, and resource sharing.

• Track priorities and highlight any misalignment in time allocation.

• Provide light operational support to external collaborators.

• Identify inefficiencies and recommend system enhancements.

⛳️ Requirements

• Minimum of 2 years of experience as an Executive Assistant or in a similar operational role.

• Exceptional written English communication skills with a natural, conversational tone.

• Strong organizational abilities and prioritization skills.

• Proven capability to work autonomously in unstructured environments.

• Proactive attitude with the ability to foresee needs and take initiative.

• Familiarity with AI tools and the capability to integrate them into workflows.

• High level of discretion and trustworthiness.

• Experience supporting a founder, investor, or solo operator (preferred).

• Background or interest in social impact, community work, or activism (preferred).

• Experience in startup or fast-paced environments (preferred).

• Familiarity with Superhuman, Replit, or Squarespace (preferred).

🏝️ Benefits

• Competitive Salary: Based on experience and skills.

• Remote Work: Fully remote—work from anywhere.

• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting.

• Generous PTO: In accordance with company policy.

• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees.

• Direct Mentorship: Guidance from international industry experts.

• Learning & Development: Ongoing access to resources for professional growth.

• Global Networking: Connect with professionals worldwide.