Executive Assistant – Operations Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver daily executive and administrative assistance to the organization.

• Oversee general administrative duties, including scheduling, follow-ups, and operational coordination.

• Execute light bookkeeping responsibilities, ensuring that records are precise and up-to-date.

• Conduct Xero reconciliations and aid in upholding financial accuracy.

• Utilize ServiceM8 to oversee workflow updates, job records, and operational responsibilities.

• Maintain well-organized records, documentation, and internal systems.

• Collaborate with team members to guarantee timely completion of operational tasks.

• Assist in enhancing internal administrative workflows and overall efficiency.

• Provide support for ad hoc operational and administrative needs as required.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Operations Coordinator, or in an Administrative Support capacity.

• Familiarity with Xero, including reconciliations and light bookkeeping assistance.

• Practical experience with ServiceM8 is essential.

• Exceptional administrative and organizational capabilities.

• High level of attention to detail and the ability to juggle multiple priorities.

• Capacity to work independently and take initiative in a remote environment.

• Strong written and verbal communication skills in English.

• Comfortable in supporting both administrative and operational roles.

• Dependable, proactive, and solutions-oriented mindset.

🏝️ Benefits

• Opportunity to work in a dynamic environment.

• Professional development and growth opportunities.

• Flexible working arrangements.