Executive Assistant – Operations Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee the founder's calendar, appointments, and schedule meetings.

• Organize and prioritize email communications, responding or drafting replies as necessary.

• Arrange both domestic and international travel logistics.

• Prepare agendas, meeting minutes, and follow up on action items.

• Handle confidential business information with professionalism and discretion.

• Develop, document, and enhance internal systems and workflows.

• Create and maintain standard operating procedures (SOPs).

• Organize digital files, business documentation, and operational resources.

• Identify opportunities to boost efficiency through automation and process enhancements.

• Support project coordination to ensure deadlines and deliverables stay on track.

• Organize receipts and expense documentation.

• Maintain accurate financial records and upload receipts into QuickBooks.

• Assist with invoice management and general bookkeeping tasks.

• Collaborate with external accountants or financial professionals when necessary.

• Serve as a professional first point of contact for clients and partners.

• Draft, proofread, and organize communications for clients.

• Coordinate meetings, project timelines, and follow-up activities.

• Maintain accurate project records and ensure that outstanding tasks are completed.

⛳️ Requirements

• Previous experience providing support to executives, founders, or senior leadership.

• Exceptional written and verbal communication skills in English.

• Strong organizational skills and project management capabilities.

• Proficient in Google Workspace and Microsoft Office.

• Experience with QuickBooks or comparable bookkeeping software.

• Ability to manage multiple priorities with a keen attention to detail.

• Comfortable working independently in a remote setting.

• Experience in consulting, professional services, nonprofit organizations, or communications agencies.

• Experience in developing business processes and operational systems.

• Familiarity with project management tools such as Asana, ClickUp, Monday.com, or similar platforms.

• Experience supporting growing entrepreneurial businesses.

• A passion for continuous improvement and operational excellence.

🏝️ Benefits

• 100% REMOTE.

• $50 birthday bonus.

• $200 testimonial bonus.

• NO TRACKER. NO PROBLEM.

• Opportunity to take on increasing responsibilities and become a vital part of the leadership team.

• Opportunities to assume greater responsibility in operations, project management, client coordination, and business strategy.