This is a fully remote position, open to applicants in Philippines.

• Provide support to a Vice President of Operations & Finance at a rapidly expanding organization.

• Digitize and organize extensive amounts of documents using Google Drive.

• Maintain well-structured filing systems, both digital and physical.

• Streamline the inbox by utilizing folders, labels, and automation techniques.

• Track and manage expenses associated with the corporate credit card.

• Reconcile receipts with transactions efficiently.

• Prepare detailed expense reports for the accounting department.

• Assist in the coordination of ongoing construction projects.

• Monitor invoices and ensure that all documentation is accurate and complete.

• Oversee both personal and professional calendar management.

• Schedule meetings, appointments, and various commitments.

• Serve as a trusted right-hand support to a senior executive.

• Aid in prioritizing tasks and enhancing workflow efficiency.

• Assist with various administrative tasks as needed.

• Minimum of 3 years of experience as a Virtual Assistant, Executive Assistant, or Operations Assistant.

• Excellent organizational skills, with a meticulous attention to detail.

• Proactive and self-sufficient, capable of taking initiative without constant direction.

• Comfortable providing support to senior-level executives.

• Strong focus on detail and accuracy.

• Ability to thrive in both structured and unstructured environments.

• Dependable and trustworthy.

• Required: Proficiency in Google Workspace (Docs, Drive, Gmail).

• Experience with calendar management tools.

• Preferred: Familiarity with Sage Intacct or other accounting software.

• Light bookkeeping experience is a plus.

• Familiarity with automation tools.

• Comfortable using AI tools.

• 100% REMOTE work environment.

• $50 birthday bonus.

• $200 bonus for testimonials.

• Monthly raffle entry worth $500.

• NO TRACKER. NO PROBLEM.

Executive Assistant – Operations & Admin VA

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