Executive Assistant – Managing Director

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee the MD's calendar, organizing schedules and daily priorities to ensure effective allocation of time and attention.

• Monitor commitments, decisions, and action items to guarantee consistent follow-up.

• Create agendas, briefing documents, and meeting notes with clear tracking of actions.

• Manage correspondence and communications with stakeholders on behalf of the MD, maintaining discretion and professionalism.

• Plan, coordinate, and facilitate meetings for the MD, including preparation, facilitation, and follow-up after meetings.

• Organize research initiatives and team projects, ensuring clarity of objectives, progress tracking, and timely completion.

• Delegate and oversee tasks among internal teams on behalf of the MD, ensuring accountability and follow-through.

• Collaborate with and supervise relevant team members to keep cross-functional workstreams aligned and progressing.

• Work with internal teams and external stakeholders across various time zones to support the MD's engagements and responsibilities.

• Maintain confidential records, contracts, and documentation within shared systems.

• Anticipate needs and proactively address issues before they escalate.

⛳️ Requirements

• Extensive experience providing support at the MD or C-suite level, preferably in professional services, consulting, or executive search.

• Proven ability to manage complex, highly variable schedules and competing priorities.

• Experience in coordinating teams, projects, and research workstreams in a senior support role.

• Confident in chairing or facilitating meetings and driving outcomes effectively.

• Excellent written and verbal communication skills that meet professional service standards.

• Highly organized with dependable follow-through and keen attention to detail.

• Sound independent judgment in prioritization and escalation of issues.

• Complete discretion in handling confidential information.

• Comfortable working across international time zones with flexibility in scheduling as needed.

• Self-motivated and able to work effectively in a remote environment.

• Proficient in business productivity tools and adaptable to new systems swiftly.

🏝️ Benefits

• Competitive remuneration aligned with experience.

• Remote work arrangement available for South Africa-based candidates.

• Contribution to medical aid.

• Paid annual and sick leave.

• All South African public holidays are observed.

• Direct access to senior leadership.