Executive Assistant – Managing Director

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee the MD's calendar, priorities, and daily schedule to ensure optimal use of time and focus.

• Monitor commitments, decisions, and action items to guarantee consistent follow-up.

• Create agendas, briefing materials, and meeting notes with clear tracking of actions.

• Manage communication and correspondence on behalf of the MD with professionalism and discretion.

• Organize, coordinate, and conduct meetings for the MD, including preparation, facilitation, and post-meeting follow-up.

• Oversee research initiatives and team projects, ensuring clear briefs, progress monitoring, and timely completion.

• Delegate and manage tasks across internal teams on behalf of the MD, ensuring accountability and follow-through.

• Collaborate with and supervise relevant team members to keep cross-functional workstreams aligned and progressing.

• Work with internal teams and external stakeholders across various time zones to support the MD's commitments and responsibilities.

• Maintain confidential records, contracts, and documentation within shared systems.

• Anticipate needs and proactively address issues before they escalate.

⛳️ Requirements

• Significant experience providing support at the MD or C-suite level, preferably in professional services, consulting, or executive search.

• Proven capability in managing complex and dynamic schedules with competing priorities.

• Experience in coordinating teams, projects, and research initiatives in a senior support role.

• Confident in chairing or facilitating meetings and achieving desired outcomes.

• Excellent written and verbal communication skills that meet professional services standards.

• Highly organized with dependable follow-through and a keen eye for detail.

• Sound independent judgment for prioritizing and escalating issues as necessary.

• Complete discretion when handling confidential information.

• Comfortable working across international time zones with flexibility in scheduling as needed.

• Self-motivated and effective in remote working environments.

• Proficient in business productivity tools and quick to adapt to new systems.

🏝️ Benefits

• Competitive salary that reflects experience.

• Remote work option, based in South Africa.

• Contribution towards medical aid.

• Paid annual leave and sick leave.

• Observance of all South African public holidays.

• Direct access to senior leadership.