Executive Assistant I

This is a fully remote position, open to applicants in California.

📋 Description

• Assist executives, division heads, officers, managers, or department professionals with everyday tasks.

• Deliver exceptional administrative support while ensuring a professional and positive representation of the Firm.

• Serve as an extension of the Principal when interacting with clients and colleagues.

• Manage email, written, phone, and fax communications during the Principal's travels.

• Prepare documents such as reports, meeting minutes, correspondence, spreadsheets, and presentations.

• Organize schedules, appointments, itineraries, meetings, travel arrangements, conference calls, and expense reports.

• Coordinate and follow up diligently to maximize the Leader’s time efficiency.

• Prioritize and manage multiple tasks effectively under tight deadlines.

• Answer telephone calls, transfer them appropriately, and take accurate messages.

• Oversee correspondence and maintain both electronic and hard-copy filing systems.

• Read, sort, and distribute incoming mail efficiently.

• Direct client documentation to Managers when client deadlines are critical.

• Manage confidential and sensitive company and personal information with care.

• Review and revise client-related documentation as necessary.

• Uphold client and administrative filing processes.

• Enhance internal procedures and assist in developing Firm policies as needed.

• Support other projects and execute additional duties as assigned.

⛳️ Requirements

• High school diploma required.

• A minimum of 3 years of experience in administrative roles for individuals, groups, or departments.

• Strong grammatical skills and proficiency in proofreading.

• Experience in handling sensitive, complex, and confidential contacts.

• Advanced proficiency in Microsoft Word, Excel, Access, PowerPoint, Outlook, and online navigation and research.

• Valid driver’s license is necessary.

• Notary Public certification is preferred.

• Capability to manage confidential and sensitive company and personal information.

• Ability to complete tasks with minimal supervision.

• US work authorization with no current or future visa sponsorship requirements.

🏝️ Benefits

• Hybrid Work Options.

• Award-Winning Culture.

• Generous Personal Time Off (PTO).

• 14-Weeks of 100% Paid Leave for New Parents (Adoption Included).

• Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement.

• Benefits Eligibility Effective Day One.

• 401K with Employer Match.

• Tuition Reimbursement After One Year of Service.

• Fertility Assistance Program.

• Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service.

• Opportunity to perform at their best in their preferred working style.

• Flexibility to balance professional and personal commitments.