Executive Assistant, Growth Operations Associate

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Identify and acquire merchandise for various events and e-commerce projects.

• Oversee both domestic and international suppliers (U.S., Mexico, China), focusing on timelines, negotiations, and relationship development.

• Assess vendor practices to ensure they align with sustainability objectives and ethical production standards.

• Keep track of receipts, maintain precise records, and manage invoice coding along with payment schedules.

• Perform cost analyses and suggest strategies for cost reduction and sourcing efficiencies.

• Stay informed about international tariffs and import/export regulations relevant to event locations (e.g., U.S., Mexico, China) to facilitate effective and economical purchasing decisions.

• Investigate materials, production timelines, and shipping logistics to make decisions driven by sustainability.

• Make sourcing choices based on location to reduce carbon emissions (e.g., sourcing nearer to event sites).

• Keep updated on sustainability trends in apparel, packaging, and logistics to encourage future enhancements.

• Create and manage product listings, collections, and inventory tracking on Shopify.

• Collaborate with internal teams to coordinate product launches and fulfillment logistics.

• Monitor online inventory and suggest reorders or restocks as necessary.

• Work closely with our graphic design team to ensure alignment on product specifications, printing constraints, and production schedules.

• Offer guidance on garment selection, decoration techniques, and production capabilities.

• Maintain comprehensive product knowledge across various categories (apparel, accessories, packaging, etc.).

⛳️ Requirements

• A minimum of 3 years of relevant experience in merchandise procurement, production, or purchasing.

• Strong communication and vendor management skills.

• A genuine passion for sustainability and a commitment to shaping our responsible sourcing strategy.

• Demonstrated ability to manage multiple projects and timelines concurrently.

• Proficient in using Shopify, Airtable, and Google Suite.

• Self-motivated with the capability to work independently in a remote setting.

• A creative, problem-solving attitude and a commitment to enhancing processes and profitability.

• Must be comfortable working during U.S. business hours.

🏝️ Benefits

• Competitive salary.

• Opportunity to develop valuable skills.

• Stable, long-term remote position.

• Supportive team environment with on-the-job training.