Executive Assistant, Global Expansion Sales

This is a fully remote position, open to applicants in Florida, +8 more states.

📋 Description

• Offer administrative assistance to the VP of Global Expansion Sales

• Oversee, prioritize, and manage intricate calendars, which includes planning, scheduling, travel arrangements, and processing expense reports

• Anticipate scheduling conflicts and handle follow-ups with both internal and external stakeholders

• Build and sustain relationships with staff, internal departments, external contacts, and sensitive high-level individuals

• Collaborate with other executive assistants on executive priorities and trade-offs

• Work alongside the team on operational rhythms and leadership-team schedules

• Organize, plan, and coordinate team events, meetings, and global multi-day offsites

• Manage event logistics, on-site amenities, and activities

• Maintain email aliases, distribution lists, and shared directories

• Liaise with Accounts Payable to ensure timely payment of bills

• Act as the main contact for departmental purchases on behalf of the executive

• Assist in staff meetings by preparing agendas, taking notes, and distributing minutes and presentations

• Handle ad hoc projects

⛳️ Requirements

• 4-6+ years’ experience providing administrative support to a senior-level executive

• Previous experience in a fast-paced environment that demands strong multitasking and time management skills

• Willingness to adapt to a rapidly evolving environment along with new processes and responsibilities

• Prior experience within the Tech industry

• Knowledge of and familiarity with Sales teams and organizations

• Capability to perform well under pressure, communicate effectively, and meet deadlines

• Proficient in Microsoft Office Suite, Mac, Windows, Slack, Microsoft Teams, Microsoft SharePoint, and related business applications

• Exceptional oral and written communication skills in English

• Team-oriented, results-driven, with strong interpersonal abilities

• Willingness to travel for events or internal meetings, both locally and internationally, as required

🏝️ Benefits

• Potential for annual cash bonuses

• Possibility of commissions for sales roles

• Inclusion of stock grants

• Comprehensive benefits package available

• Health and financial benefits offered

• Time off and everyday wellness benefits provided

• In-person onboarding and/or in-person ID verification may be necessary