Executive Assistant, Finance

This is a fully remote position, open to applicants in United States.

📋 Description

• Serve as a reliable partner and extension of the CFO and VP of Finance, delivering proactive, high-level assistance that enables them to concentrate on Mozilla's key financial and strategic objectives.

• Manage intricate, fast-paced calendars for both leaders: prioritize and arrange meetings, resolve conflicts, safeguard focus time, and align scheduling with Finance deliverables, Board cycles, and enterprise goals.

• Oversee the operational rhythm of the CFO's office: organize and lead Finance and leadership meetings, prepare agendas and materials, document decisions and action items, and ensure follow-through.

• Develop and enhance executive-level presentations, reports, briefing materials, and communications for leadership meetings, business reviews, and external stakeholders.

• Coordinate both domestic and international travel arrangements while handling expense reports.

• Act as a central point of contact between the executives, their teams, and internal and external partners, ensuring prompt and professional communication and follow-up.

• Assist with Audit committee, Investment Committee, and Board preparation, including logistics, materials, and minutes as required.

• Organize logistics for team offsites, work weeks, and events.

• Collaborate with fellow administrative colleagues on team communications, recognition initiatives, onboarding, and cross-team requirements.

• Manage highly confidential information—financial, transactional, and personnel—with the highest level of discretion.

⛳️ Requirements

• 7-10 years of executive administrative experience in supporting one or more senior executives in a technology company or multi-location setting (calendar, travel, expenses, meeting support).

• Demonstrated discretion and sound judgment when handling highly confidential and sensitive information, along with comfort in working closely with senior executives and Board members.

• Strong coordination and process management skills, with a tendency to anticipate needs and offer options and recommendations instead of waiting for direction.

• A self-starter who excels in a fast-paced environment, manages ambiguity and competing demands, and follows through with precision and attention to detail.

• Outstanding written and verbal communication abilities.

• Proficiency in Google Workspace.

• Familiarity with finance terminology or experience in supporting a Finance or executive team is advantageous.

🏝️ Benefits

• Generous performance-based bonus plans for all eligible employees - we succeed as one team.

• Comprehensive medical, dental, and vision coverage.

• Significant retirement contributions with 100% immediate vesting (irrespective of whether you contribute).

• Quarterly all-company wellness days where everyone takes a collective pause.

• Country-specific holidays plus an additional day off for your birthday.

• One-time home office stipend.

• Annual professional development budget.

• Quarterly well-being stipend.

• Extensive paid parental leave.

• Employee referral bonus program.

• Additional benefits (life/AD&D, disability, EAP, etc. - varies by country).