Executive Assistant – ENG

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and maintain calendars, organize appointments, and coordinate meetings and travel arrangements for clients.

• Employ software tools such as Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or Hubspot to establish and uphold necessary systems.

• Manage incoming and outgoing communications, including emails, phone calls, and other correspondence.

• Assist in preparing and distributing reports, presentations, and various documents as needed.

• Deliver exceptional client service by promptly addressing inquiries and concerns.

• Capable of managing multiple mailboxes as required to support clients such as the CEO and COO.

• Collaborate with team members to ensure smooth operations and support across various departments.

• Uphold confidentiality and discretion when dealing with sensitive information.

• Continuously seek ways to improve efficiency and effectiveness in administrative processes.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant or in a similar administrative role.

• Strong organizational, time-management, and multitasking skills.

• Excellent verbal and written communication capabilities.

• Familiarity with managing social media platforms and content management systems.

• Ability to maintain confidentiality and manage sensitive information.

• Willingness to operate within US time zones (PST, EST, CST).

• High school diploma or equivalent qualification.

• **System and Work Setup Requirements:**

• A reliable and high-speed internet connection, ideally 25 MBPS or higher, with a backup in case of power outages or service interruptions.

• Personal PC/laptop with a minimum of 8GB RAM, and a processor equivalent to Core i5 / AMD Ryzen 3 / 2013 Mac or higher; Windows 10 or above / Catalina 10.15 or newer; with updated web browsers and security software, and 500GB/128 SSD storage.

• Headset/earphones with noise cancellation and a webcam with a resolution of 720p or higher.

• A dedicated, quiet, and well-organized workspace free from distractions to support focused work.

🏝️ Benefits

• Permanent remote work arrangement.

• Competitive starting salary paid in USD.

• Internet allowance.

• HMO insurance (PH).

• Retirement fund.

• Paid US holidays.

• Paid vacation and sick leave.