Executive Assistant – Digital Marketing, Advertising, Creative Media

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the founder's calendar, scheduling meetings, appointments, and daily priorities.

• Facilitate project coordination, deadlines, and communication across various businesses.

• Manage administrative responsibilities, documentation, and operational assistance.

• Generate reports, presentations, meeting agendas, and track follow-up action items.

• Optimize workflows and enhance business processes utilizing AI tools and automation.

• Aid in project management, task monitoring, and team collaboration.

• Professionally engage with clients, suppliers, and internal stakeholders.

• Systematically organize digital files, systems, and business documentation.

• Support creative and operational projects as business priorities shift.

• Recognize opportunities for enhancing efficiency and execute productivity solutions.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or in a similar capacity.

• Exceptional organizational, time management, and multitasking abilities.

• Strong proficiency in written and verbal English communication.

• Highly proactive, resourceful, and capable of working autonomously.

• Experience in supporting senior executives or business owners.

• Comfortable in a fast-paced, dynamic environment.

• Advanced skills in Microsoft 365 and Google Workspace.

• Familiarity with project management and collaboration tools.

• Confidence in utilizing AI tools (e.g., ChatGPT, Claude, Gemini, or similar) to boost productivity and workflows.

• High attention to detail coupled with strong problem-solving skills.

• ****

• PREFERRED SKILLS (nice to have):

• Experience in creative, marketing, digital, or production agencies.

• Knowledge of project management platforms such as Asana, ClickUp, Monday.com, Trello, or Notion.

• Background in creating process documentation and workflow automations.

• Understanding of CRM systems and business operations.

• Basic familiarity with digital marketing, social media, or creative production workflows.

• Experience with AI-driven automation tools like Zapier, Make, or similar platforms.

• Ability to anticipate business needs and suggest process enhancements.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and growth.

• Flexible work schedule and remote work options.

• Collaborative and innovative work environment.

• Access to cutting-edge tools and technology.