Executive Assistant – Corporate & Finance Operations

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee executive calendars, organize meetings, manage travel arrangements, and handle scheduling.

• Create reports, presentations, and various business documentation.

• Monitor deadlines and ensure that critical tasks are completed promptly.

• Coordinate follow-ups and action items across different projects.

• Assist in the formation of companies, registration of entities, and corporate filings.

• Maintain corporate records and compliance documentation effectively.

• Accurately complete banking, registration, and compliance-related paperwork.

• Act as a liaison with attorneys, accountants, and external service providers.

• Maintain deal pipelines, project trackers, and reporting spreadsheets.

• Support data analysis, reporting, and business administration tasks.

• Work with financial data, including revenue, expenses, and profitability metrics.

• Provide support for investment, acquisition, and corporate development initiatives as necessary.

• Review contracts and identify significant differences between document versions.

• Summarize legal, financial, and operational documents effectively.

• Facilitate communication between internal and external stakeholders.

• Keep organized digital filing systems and document repositories.

• Utilize tools like ChatGPT, Excel, Zoom, and Google Workspace to enhance efficiency.

• Conduct research and present findings and recommendations.

• Identify opportunities to optimize administrative and operational processes.

⛳️ Requirements

• A minimum of 5 years of experience as an Executive Assistant, Corporate Administrator, Operations Coordinator, or in a similar capacity.

• Experience in corporate, finance, consulting, investment, legal, or professional services sectors.

• Strong business acumen with the ability to anticipate the needs of executives.

• Exceptional attention to detail with a proven history of producing accurate work.

• Excellent organizational, time-management, and multitasking abilities.

• Strong written and verbal communication skills.

• High degree of discretion, professionalism, and confidentiality.

• Ability to work independently with minimal supervision.

• Technical Skills.

• Advanced proficiency in Microsoft Excel.

• Experience in creating and maintaining tracking spreadsheets and reporting tools.

• Strong skills in document management and research.

• Proficiency in Google Workspace, Zoom, and AI productivity tools like ChatGPT.

• Comfortable with learning and adapting to new software and technology platforms.

🏝️ Benefits

• Flexibility to work U.S. hours.

• Opportunity to work remotely from home.