Executive Assistant, Cloud

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Oversee intricate executive calendars and scheduling requirements for both internal and external meetings.

• Organize and lead the preparation for Senior Leadership meetings, encompassing locations, travel, accommodations, catering, equipment, and supplies.

• Gather briefing documents and draft, prepare, and proofread executive letters, memos, reports, spreadsheets, charts, and presentations.

• Monitor follow-ups, commitments, and action items originating from leadership meetings.

• Aid in special projects, research, business operations support, and initiatives related to personnel or organizational development.

• Identify administrative and operational challenges and propose process enhancements, tools, templates, or automation solutions.

• Facilitate leadership operating rhythms through meeting coordination, material preparation, action tracking, and follow-up.

• Organize executive travel arrangements.

• Handle expense reports, requisitions, invoices, purchase orders, and new hire requirements.

• Foster collaborative relationships with internal and external stakeholders, customers, partners, and executive assistants.

• Coordinate department gatherings, leadership meetings, and events, including logistics management.

• Create professional PowerPoint presentations and materials suitable for executive audiences.

• Maintain department lists, organizational charts, and team resources.

• Serve as a liaison for the department when necessary.

⛳️ Requirements

• Bachelor’s degree and 5 years of experience in coordinating projects or supporting work at an executive level, or 9 years of such experience.

• Proven track record of maintaining confidentiality with private and sensitive information.

• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.

• Demonstrated interest or experience with AI tools, Copilot, automation, or workflow tools.

• Strong judgment and professionalism when interacting with executive leadership, customers, partners, and senior stakeholders.

• Excellent organizational and time management skills.

• Strong interpersonal abilities and capability to work effectively with individuals at all levels.

• Exceptional verbal and written communication skills.

• Capacity to take initiative and work independently with minimal supervision.

• Proactive approach to process improvement.

• Ability to manage multiple priorities, adapt to evolving business needs, and meet deadlines.

• Willingness to work evenings and/or weekends as required.

• Experience in event planning, meeting coordination, and managing partner and vendor relationships.

• Experience in coordinating complex meetings involving senior executives, external partners, customers, and executive assistants.

• Proficiency in tracking action items, commitments, and follow-ups.

• Ability to adjust communication for different audiences and influence without formal authority.

• Negotiation and persuasion capabilities.

• Strong attention to detail.

• Understanding of the business, organization, and solutions that support the organization.

• Competence in managing expense reports and travel requests while adhering to timelines.

• Proven experience in supporting project team members and internal stakeholders both locally and virtually.

• Capability to resolve conflicts with appropriate escalation processes.

• Familiarity with social media platforms, including LinkedIn, Facebook, Twitter, YouTube, forums, wikis, and blogs.

🏝️ Benefits

• Annual bonus target of 5% subject to the terms and conditions of the plan.

• Comprehensive benefits package (overview linked at https://cdw.benefit-info.com/).

• Option for remote work arrangements.

• Culture of AI learning and experimentation.

• Support for growth and professional development.

• Collaborative and supportive work environment.