Executive Assistant

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Offer comprehensive administrative support to the Chief Development Officer and Senior Vice President for Development.

• Organize executive calendars, appointments, meetings, engagements, travel, and logistics.

• Prioritize actions for executives and manage tasks under tight deadlines.

• Act as a liaison between executives, staff, and volunteer leaders while ensuring confidentiality is maintained.

• Oversee and direct incoming mail, email, and phone inquiries.

• Keep track of the executives’ to-do list and manage the review queue.

• Foster relationships with key donors and partners.

• Review and facilitate the approval process for correspondence, reports, fundraising materials, proposals, and documents requiring CEO/President signatures.

• Compose correspondence, documents, and reports; maintain records; manage expenses and registrations; and update management and reporting tools.

• Cross-train in Development Division operations and assist in achieving division deliverables.

• Organize Development leadership meetings, including creating agendas, preparing materials, and taking minutes.

• Assist with department-wide meetings, team-building, and professional development activities, including logistics and on-site event support.

• Generate and maintain standardized reports on strategy implementation, revenue generation, and resource management.

• Coordinate administrative and logistical support for the NWF Board and temporary committees.

• Aid in gift processing during peak times such as year-end fundraising.

• Address inquiries from Board Members and VIPs and communicate relevant information to executives and staff.

• Assist in donor and prospective funder cultivation, engagement, solicitation, and stewardship strategies.

• Attend major events and Board meetings, providing administrative and logistical support.

⛳️ Requirements

• A minimum of 5 years of experience as an executive assistant or in an administrative role is preferred.

• Previous experience in the nonprofit sector is highly desirable.

• Strong self-awareness, empathy, approachability, and interpersonal abilities.

• Understanding of various group identities and their dynamics.

• Commitment to ongoing learning, professional development, and skill enhancement.

• A growth mindset and a willingness to embrace innovation.

• Ability to establish trust through authenticity and integrity.

• Capability to maintain confidentiality and protect sensitive personal information.

• Discretion in sharing information.

• Ability to work independently as well as collaboratively in a team environment.

• Professional demeanor with excellent interpersonal skills, communication, and political acumen.

• Strong writing and time management capabilities.

• Proficiency in Microsoft Office Suite.

• Familiarity with CRM and fundraising software, databases, and management reporting tools.

• Passion for and commitment to the mission of the National Wildlife Federation.

• Willingness to travel occasionally within the U.S., approximately 10–15 nights per year.

• Ability to meet the specified physical requirements, with reasonable accommodations as needed.

• Submission of a cover letter and resume is required.

🏝️ Benefits

• Flexible scheduling options.

• Emphasis on work-life balance and a family-friendly environment.

• Paid vacation starting at three weeks’ accrual for full-time employees.

• Unlimited wellbeing time for physical, spiritual, emotional, cultural, religious, or financial wellbeing for the employee, partner, or family member, including pets.

• 11 paid holidays.

• Paid winter break from December 25 to January 1.

• Up to 16 weeks of fully paid Family and Medical Leave.

• Affordable health, dental, and vision insurance options.

• Outpatient mental health services covered at in-network rates.

• Access to a therapist at no cost.

• Pet insurance and discount perks program.

• Annual wellbeing allowance.

• Retirement plan with immediate matching and vesting.

• Annual year-end retirement contribution.

• Tuition reimbursement program.

• Assistance with adoption and surrogacy.

• Pet adoption stipend.

• Student loan management support.