Executive Assistant – Chief Operating Officer

This is a fully remote position, open to applicants in Utah.

📋 Description

• Oversee the COO's intricate calendar, managing scheduling priorities, travel arrangements, and logistical needs for executives.

• Act as a key liaison for both internal and external stakeholders representing the COO.

• Draft executive correspondence, create presentations, compile reports, prepare agendas, and organize briefing materials and meeting documentation.

• Handle confidential and sensitive information with the utmost discretion and professionalism.

• Track and monitor strategic initiatives, operational priorities, and executive commitments to ensure timely completion.

• Coordinate cross-departmental projects and special initiatives by managing stakeholders, timelines, deliverables, and status updates.

• Enhance communication and collaboration among university departments to promote operational excellence and achieve organizational goals.

• Organize executive, operational leadership, committee, and project meetings from the planning stage through to follow-up.

• Support budget administration tasks, including processing invoices, purchase requests, expense reports, and reconciliations.

⛳️ Requirements

• High school diploma or its equivalent.

• A minimum of five years of experience in executive administrative support.

• Advanced skills in Microsoft Office Suite, Outlook, PowerPoint, Zoom, and collaboration tools.

• Proven experience in managing confidential and sensitive information with professionalism and discretion.

• Outstanding organizational, communication, and prioritization abilities.

• Associate or Bachelor's degree is preferred.

• Experience in supporting executive leaders is preferred.

• Background in higher education, healthcare, or similarly complex settings is preferred.

🏝️ Benefits

• A generous self-directed PTO policy.

• Paid holidays and a 401(k) plan with employer matching.

• Comprehensive medical, dental, and vision insurance coverage.

• Fully covered short-term and long-term disability insurance.

• Opportunities for professional development and excellent continuing education support.

• A nurturing, collaborative team environment where your input is valued.